Office Manager bei Eranovum

About Eranovum

Eranovum is a Spanish business group dedicated to accelerating the transition to a new energy era, where renewable energies, self-consumption and e-mobility will be essential and predominant. As an independent energy producer, our activity includes the investment, development, and operation of solar photovoltaic plants, wind farms, and storage facilities, in addition to offering end-to-end electric vehicle charging solutions.

We are in a rapid growth phase and are looking for an Office Manager in Madrid,  who will be responsible for ensuring the smooth operation of our offices, coordinating administrative, financial, legal, and people support processes, in close collaboration with HQ teams.

Key Responsibilities

Office & Facility Management

• Manage day-to-day office operations (supplies, furniture, maintenance, cleaning).
• Act as the main point of contact with landlords, vendors, and service providers.
• Be the point of contact for employees in Spain, both in the HQ and satellite offices / employees, making sure the have the proper working conditions to perform their duties
• Ensure compliance with health, safety, and workplace regulations.
• Oversee the company car fleet: insurance, maintenance, scheduling, and policy compliance.
• Coordinate with IT providers to ensure proper functioning of hardware/software.
• Organize meetings, team events, and office logistics.

Administration & Support

• Manage office supply inventory and place orders as needed.
• Handle incoming and outgoing correspondence (mail, courier, calls).
• Support travel arrangements, scheduling, and corporate meetings.
• Maintain up-to-date records, contracts, and administrative documentation.
• Ensure proper implementation of Group policies and procedures.

People & Culture Support

• Coordinate employee onboarding and offboarding (equipment, access, induction).
• Collaborate with HR on culture, wellbeing, and employee engagement initiatives.
• Assist in organizing training sessions, team building, and company events.
• Ensure internal communications are effectively shared across the office.

Finance & Vendor Management

• Manage office budget, monitor expenses, and process invoices.
• Collaborate with the Finance team on reports and budgets.
• Negotiate contracts with vendors to optimize costs.
• Keep well-organized financial and administrative records.

Other projects

• Support the management of legal documentation, contracts, and corporate governance 
• Ensure GDPR compliance and data protection processes.
• Contribute to ESG and workplace risk-prevention initiatives.
• Liaise with external legal advisors and notaries when required.
• Promote initiatives and projects to increase the employees experience in our company

Education & Experience

• 3–5 years of experience as an Office Manager or in similar administrative roles. 
• Experience in startups will be highly valuable

Languages

• Native Spanish.
• Fluent English (written and spoken).
• French will be a nice to have

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Administrative and basic finance knowledge 
• Proficiency in MS Office Suite and Google Workspace.
• Problem-solving mindset and discretion in handling sensitive information.
• Service-oriented, detail-focused, adaptable, and proactive.