Book Room & Mail Coordinator (Part-time) bei None

Support MSI’s reviews teams and office operations by managing mail, organizing books, and maintaining databases—both physical and digital. You’ll be the behind-the-scenes hero who keeps our book room humming and our mail flowing smoothly.

Key Responsibilities

• Book Room Operations
  • Enter review assignments and reviewer information into internal databases.
  • Receive and sort book mail from publishers, email selections to editors, ship when requested to reviewers/editors, and donate outdated titles.
  • Maintain magazine archives.
  • Request titles, work on book-related projects, and troubleshoot assignments.
  • Track requests and provide monthly data reports.
• Mail Management
  • Accept, sort, and process incoming/outgoing mail and book shipments.
  • Pack, address, and meter outgoing mail.
  • Receive and file incoming checks and mail them to the lockbox.
  • Print and mail customer service invoices when requested.
  • Scan and shred warehouse returns, exchanges, and out of stock orders.
  • Ensure mail reaches the correct MSI employee confidentially and efficiently.
• Digital Organization
  • Organize files in a multi-layered file management system.
  • Run reports and maintain accurate databases.
  • Monitor information email inboxes for LJ & SLJ
• Other Duties as Assigned
  • Be ready to jump in and help wherever needed—your flexibility is key!

What We’re Looking For

• Reliable & Responsible: You thrive in a detail-oriented environment and love being surrounded by books.
• Tech-Savvy: Comfortable navigating web platforms, databases, and Windows network environments.
• Confidential & Professional: You handle sensitive information with care.
• Strong Communicator: Excellent written and verbal communication skills.
• Independent & Curious: You ask questions, follow procedures, and work well on your own.
• Book-Lover Bonus: Familiarity with publishing terms (like ISBNs) is a plus!

Perks for Part-Timers

• Pro-rated Paid Holidays – More time to read!
• 401(k) Eligibility – Full company match after 3 months.
• Employee Book Discount Program – Because your shelves can never be too full.

Ready to Get Lost in the Pages?

Join MSI and help us support the literary world from the inside out. Apply today and become part of a team that celebrates books, learning, and community.

 Media Source is proud to be an Equal Opportunity Employer.