- Junior
- Optionales Büro in Montreal
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Hiring Unit:
Department of Biochemistry
Position Summary:
To assist the Student Affairs Officer and provide administrative support to the Chair of the department:
- Maintain an email distribution list of all members and graduate students of the department, including their location.
- Sends communications on behalf of the department.
- Preparation and submission of Expense Reports (ER). Assist professors requiring help, answer questions and submit ERs on their behalf.
- Books rooms, including McIntyre conference room bookings.
- Assists with organizing departmental events.
- Place food orders for events and prepare orders on McGill MarkerPlace. Maintain inventory.
- Point of contact for Uprint inquiries and issues, as well as purchasing paper supplies via MMP.
- Point of contact for Waste Management, HVAC and Building issues. Assess and redirect inquiries to the appropriate channels.
- Assists with phone and or internet installation. Refer various computer issues to Med IT.
- Greet visitors at the reception. Re-direct visitors, emails and phone calls to the appropriate staff. Distribute departmental information: posters, building notices. Update and post room calendar availability on a regular basis.
- Send, receive and sort mail. Forward to the new addresses, if appropriate. Inform of the reception of the packages. Notify the responsible staff for items needing to be placed in the freezer.
- Assist with administrative matters and departmental events.
- Assist with the Chair’s agenda (setting meetings, answering and redirecting emails, etc).
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Hourly Salary:
Estimated Number of Work Hours per Week:
Position Start Date:
Position End Date:
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
