MANAGEMENT AIDE bei City of Huntington Beach, CA

About the Department

Note: This job description is currently being updated and is under review for final approval.

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team.  At this time, we have two outstanding career opportunities available, as we're looking for the "right person" to serve as Management Aide in the Community Development Department; however, the eligibility list created through this recruitment may also be used to fill future vacancies in other departments.

The Position

The Management Aide performs a variety of complex, advanced-level administrative duties in support of operations and activities within an assigned department, requiring independent judgment and discretion.

Position Duties

• Performs various administrative and routine analytical support duties in support of assigned City department including to conduct surveys and to prepare reports
• Selects and applies appropriate research techniques to conduct studies and surveys
• Collects, compiles, and analyzes information from various sources on a variety of topics
• Prepares descriptive, analytical, and evaluative reports and summaries in a clear and concise manner
• Participates in the preparation of reports which present and interpret data, identify alternatives, and make and justify recommendations 
• Assists in coordinating and monitoring the assigned budget; compiles annual budget requests; prepares revenue projections; recommends expenditure requests for designated accounts; monitors approved budget accounts
• May train, coordinate, supervise, and/or review the work of regular and temporary office support employees and explains departmental policies and procedures
• Serves as liaison between assigned office and other City staff, the general public, and outside agencies
• Composes correspondence and prepares responses to requests for information
• Utilizes various computer applications and software packages; enters data and maintains and generates reports from a database or network system; creates documents using word processing or spreadsheet applications

Minimum Qualifications

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.  A typical combination includes:

Education: A high school diploma or equivalent certificate supplemented by college coursework or specialized training in office, business or public administration. An associate’s degree from an accredited college or university in business, public administration or other related field is desirable.
 
Experience: Two (2) years’ progressively responsible experience providing administrative or management support.  Experience working for a public sector agency preferred. Bachelor’s degree may substitute for one (1) year of the required experience.
 
Licenses/Certifications:  When assigned to Public Works and Community Development, possession of a valid California Class C driver’s license and an acceptable driving record is required at time of appointment and throughout employment. 

When assigned to Community Development, must obtain a Notary Public certification within six (6) months of appointment.

SPECIAL CONDITIONS

Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

Other Qualifications

• An online application must be fully completed
• Applicants who BEST meet the City's needs will be invited to participate in the assessment process, which includes an oral examination (weighted 100%), tentatively scheduled for October 21, 2025.
• Selection Interview
• Background 
• Appointment  

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