Accounting Clerk (Part-time) bei Costa Mesa Sanitary District, CA

About the Department

THIS RECRUITMENT WILL REMAIN OPEN UNTIL THE POSITION IS FILLED. DEFINITION Under general supervision, performs a variety of routine clerical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including assisting with payroll, accounts payable, and accounts receivable functions; balances and maintains manual and computerized accounting and financial records; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Finance Manager and/or Senior Accountant. Exercises no supervision of staff. CLASS CHARACTERISTICS This is a journey-level clerical accounting support classification and is characterized by the performance of clerical financial recordkeeping, bookkeeping, reporting, and processing of financial transactions. Positions in this classification are involved in reconciling various financial records to establish balances and develop basic financial reports. The work of this class is structured and seldom varies. It is performed in accordance with established guidelines. Incumbents receive thorough instructions when tasks are initially assigned and are expected to perform duties without constant supervision. Work is reviewed periodically upon completion and while in progress. Incumbents are expected to refer most variations in work to the supervisor for instructions. This class is distinguished from the Accounting Technician class in that the latter performs a variety of technical accounting duties.

Position Duties

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Performs a variety of routine administrative and clerical account support duties related to payroll, accounts receivable, and accounts payable, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures. Audits, balances, resolves or reconciles discrepancies between payments, receipts, accounts and/or source documents; posts transactions in accounts, journals and ledgers. Assists in performing payroll accounting work. Processes payments in batches and logs batch reports as appropriate; processes warrant writing; prepares documentation for payment; confers with vendors as necessary; enters and verifies data to produce payment; prepares payments for mailing and files copies with backup. Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of basic periodic financial, accounting and statistical reports; generates reports by computer and balances them appropriately. Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems. Performs other duties as assigned.

Minimum Qualifications

QUALIFICATIONS Knowledge of: Basic terminology and practices of financial and account document processing and record-keeping, including payroll, accounts receivable, and accounts payable. Business arithmetic and basic financial and statistical techniques. Record-keeping principles and procedures. Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: Perform detailed account and financial office support work accurately and in a timely manner. Respond to and effectively prioritize multiple phone calls and other requests for service. Interpret, apply, and explain policies and procedures. Compose correspondence and reports independently or from brief instructions. Make accurate arithmetic, financial, and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions. Organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Other Qualifications

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade and two (2) years of accounting experience including performing varied account or statistical record keeping or cashiering duties. Licenses and Certifications: None. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing District policies and procedures.