Office Manager bei CenExel CBH

About Us:

Each of CenExel’s research sites specialize in Phase I to Phase IV clinical trials. Our Centers of Excellence comprise some of the most well respected and long-standing research facilities in the country. Specialty areas of research across our sites include Psychiatry, Acute Post Op Pain, Asian Bridging, Dermatology, GI, and Neurology. Each of our Centers of Excellence has tremendous experience and expertise in complex early phase trials, and all our sites have in-patient capability. We focus on quality people, teamwork, and highly experienced clinical research managers with a history of success.

Along with an exceptional work environment that promotes teamwork, positive leadership, and optimal work-life balance, CenExel Clinical Research also provides highly competitive compensation and a generous benefits package to full time employees after 30 days of employment including Health Insurance, Dental, Vision, LTD, STD, Life Ins, and 401k.

Job Summary:

Responsible for managing the office department and Human Resources, as well as assisting in accounting. 

Compensation: $60,000-75,000/year.

Essential Responsibilities and Duties:

• May perform payroll duties based on the company schedule. Approves time cards and PTO requests for front desk staff.
• Serves as an Administrative Assistant to site leadership.
• Oversees and trains front desk office staff and supports them as necessary.
• Oversees and manages the receipt of mail and packages. Ensures delivery to the appropriate department or personnel.
• Completes performance reviews for direct reports.
• Works closely with IT, site leadership and security to review camera footage when incidents occur.
• Arranges travel for IM’s, training, etc. including hotel and airfare.
• Manages site leadership calendars and expenses.
• Oversees processing of patient payments, patient information, and issues payment cards.
• Supports site leadership with projects.
• Approves Emburse accounts for lab and pharmacy.
• Places orders for clinical, patient food, meeting food, patient and office supplies.
• Manages or coordinates key card access and parking cards for employees via the website.
• Coordinates with staff as a liason for sponsor visits, arrivals and room visits.
• Supports and ensures strictest adherence to best practices, FDA Code of Federal Regulations, ICH (International Conference on Harmonization), GCP (Good Clinical Practices), CenExel standard operating procedures, site working Practices, protocol, and company guidelines and policies.
• Assumes other duties and responsibilities as assigned. The above responsibilities are a general description of the level and nature of the work assigned to this classification and are not to be considered as all inclusive.

Education/Experience/Skills:

• Must be able to effectively communicate verbally and in writing.
• Must be a high school graduate or have GED equivalency.
• Minimum 3 years of experience working as an Office Manager 
• Must maintain high level of confidentiality.
• Must display a professional, friendly demeanor during contacts with patients, clients, employees and the general public.
• Must reflect the professional image of the company, upholding the company vision in actions, demeanor and appearance.

Working Conditions

1. Indoor, Office environment.
2. Essential physical requirements include sitting, typing, standing, walking.
3. Lightly active position, occasional lifting of up to 20 pounds.
4. Reporting to work, as scheduled, is essential.
5. On site work arrangement.

CenExel Clinical Research is an Equal Opportunity Employer. All applicants will be considered for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or status.