Managing Clerk bei White & Case

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working around the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

Working as part of the tight-knit Litigation and IP team in the Managing Clerk’s Department you should be flexible in your approach and keen to develop your professional knowledge in a fast-paced and stimulating working environment.

This role is a manager for all members of the Managing Clerk’s Department. Although primarily focused on day-to-day operational matters, you will also work across a wide range of projects. You can anticipate unforeseen challenges and must be both resilient and pragmatic in your approach to managing change.

Supporting our Partners, Technical Advisors and Paralegals, you will develop a good understanding of our Litigation and IP Practice along with many administrative duties and projects.

Duties and Accountabilities¹

• Oversee the daily operations of the department, ensuring work is completed efficiently and accurately.
• Maintain and manage the firm's docketing system, ensuring all deadlines, court appearances, and case information are accurately recorded and communicated to attorneys.
• Review drafts to ensure basic compliance with court rules and procedures in advance of filings.
• Provide guidance and insight regarding state and federal electronic filing processes.
• Advise case teams on procedure and practices for both state and federal courts.
• Coordinate legal services with vendors, such as hard copy filings, service of process, retrieval of documents, transcripts etc.
• Act as liaison with court personnel - establish and maintain good working relations with court personnel, process servers, and couriers
• Train, mentor, and manage employees of the Managing Clerk’s Office staff to ensure high performance and exceptional customer service.
• Regular check-ins with department clerks to assess their workload and ensure alignment with team objectives.
• Monitors rules and procedures and stays informed of changes that effect docketing and calendaring function.
• Develop and assess litigation-support objectives, initiatives, and procedures to ensure the delivery of consistently exceptional services.
• Updates and maintains federal court bar admissions and renewals database, includes collecting, maintaining, and updating admission information.
• Oversee the department’s software for technical issues, trouble-shooting with vendors, and suggesting solutions
• Meet regularly with the Managing Attorney to discuss workload, feedback, and concerns.
• Working with the Managing Attorney to develop orientation presentations and training programs.
• Interview candidates and make hiring recommendations to Managing Attorney
• Collaborate with General Counsel and COO to mitigate risk and increase department’s efficiency.
• Foster a collaborative team culture, promoting open communication and teamwork.

Qualifications

• 10+ years’ experience working in a Managing Attorney’s/Clerk’s office at a large law firm.
• Advanced knowledge of federal and state court rules and filing systems, including CM/ECF, PACER, and state-specific e-filing systems.
• Proficiency with docketing and case management software, such as CourtAlert, Milana or Compulaw.
• Supervisory experience.
• Familiarity with regularly used third party vendors, such as Courthouse News, CourtAlert, Bloomberg Law, PacerPro, and ECFx.
• Profciency in searching for and retrieving information from court-related databases and other online sources of case information.
• Strong understanding of the litigation process and workflows.
• Ability to handle, prioritize, and complete assignments with competing deadlines.
• Attention to detail and a high level of accuracy in all work activities.
• Positive, resourceful, and flexible approach.
• Excellent written and verbal communication skills.

Note to Recruitment Agencies

Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact [email protected].

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

Location & Reporting

• This is an exempt role based in the New York Office
• This role reports to the Americas Managing Attorney