Police Records Clerk bei City of Fort Lauderdale, FL

About the Department

The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. 

An employee in this class participates in the receipt, computer input, storage, retrieval, and duplication of a wide variety of police reports and records. An employee in the classification is also tasked with ensuring police records are handled and disseminated in compliance with legal standards and departmental policies. The ideal candidate will possess strong organizational skills, attention to detail, and a commitment to safeguarding confidential information while providing excellent service to the community.

Position Duties

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.   The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
 

• Receives, sorts, enters, files, queries, copies, redacts, retrieves, distributes, and validates a variety of records and reports in law enforcement computer systems, such as but not limited to; FBI and FDLE Criminal Justice Information Services (CJIS) security policies, offense reports, arrest reports and probable cause affidavit
• Considerable knowledge of rules, regulations and laws relating to the receipt, storage, security and release of police reports, records and information
• Researches computerized and manual filing systems to obtain information and copies documents for use in investigations, court prosecutions and responding to public records request
• Receives inquiries and researches computerized and manual filing systems from City personnel, other agencies, and the public; furnishes information and copies of records and reports in compliance with the guidelines of Florida State Statute Chapter 119
• Assists general public, departmental personnel and representatives from other agencies in obtaining police related information in accordance with established regulations and department policy
• Conduct financial transactions with customers related to fee-based services
• Completes or assists in the completion of monthly, semi-annual, and annual reports on the Uniform Crime Reports (UCR) for use by Department members and for submission to the Florida Department of Law Enforcement (FDLE)
• Answers and processes phone calls, electronic, and other communications for the Department
• Performs related work as required

Minimum Qualifications

1. High School Diploma or G.E.D.
2. One (1) year of clerical work experience involving data input, retrieval and record keeping preferably in a law enforcement environment.
3. Requires typing skill of 25 wpm. 
4. Must be able to obtain FCIC Full Access Certification within 6 months of employment
5. Successfully complete a pre-polygraph interview, polygraph examination, and/or background investigation as required for employment
6. Proficiency in Microsoft Suite
7. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.

Special Requirements:

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

Shift Schedule:  must be flexible to work Monday - Friday day or nights; Holidays and weekends off. Schedule is subject to change when needed.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: 
The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.   The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Qualifications

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

 The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.

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