Customer Care Executive - Maternity Cover bei Moneyboxapp

As an Executive within the Customer Care team you’ll play a crucial role in the creation of our newest team within Customer Operations and Support. Once created, you’ll act as an expert in your field and help to make it a success for our customers and team. You’ll be confident dealing with difficult, or sensitive customer situations and eager to gain further skills here.What is the Customer Care Team?The Customer Care team will be responsible for the complaints handling process across the department, taking on many of the tasks themselves, and overseeing in other cases. Alongside the complaints, ‘Vulnerable Customer Operations’ will sit with this team. They’ll be responsible for training and oversight of our team members in terms of interactions and escalations with vulnerable customers. Finally, bereavement cases will also sit within this team. The team will provide both effective training and oversight, as well as clear and accurate reporting of metrics to be able to demonstratively be making improvements for our customers, the team, and the business across all areas. They’ll utilise existing metrics and reporting processes, incorporate new ones, and undertake Quality Assurance checks regularly. With overview and management of all of the above processes, this team will work to ensure that customer interactions with reference to them is consistently improved, and in a way that is advocating for them. This will include departmental training sessions, as well as Moneybox-wide discussions, feedback and training. You’ll also conduct external research and interaction, to ensure we’re always at the forefront of Fintech capabilities within the teams. As an Executive within the team, you’ll be responsible for a lot of the processes outlined, aided by your Team Leader who will help to build and manage the team alongside you. 

What you’ll do

This role will be responsible for but not limited to the following areas. Please note that the below details the end-state ‘every day’ of the team, but a crucial first stage as a founding member of this team will be the transition of the relevant responsibilities and set-up of the processes over this period(Q4 23, Q1 24). 

Once the ‘transition’ and ‘bau’ states are achieved, we’ve detailed some suggested (but again not exhaustive) ‘improvement’ initiatives that we hope to work on to improve each area.

Working on a proportion of summary complaints (50% to begin with) as they come in, as well as the resulting final responses where these are not resolved initially 

Reviewing other final complaints when done by another member of your team, typically the Team Leader

Work with the Team Leader on the constant review and update of current processes and documentation, providing your ideas for improvement

Initiatives to improve key metrics including *summary resolution rate*, *overall EMI:Complaints rate* and *CSAT* with complaints ongoing - including, but not limited to, phone calls, team feedback, training, product feedback, etc. 

Wider company and team understanding and acknowledgement of the area

Alternating daily oversight of the Intercom VC queue to ensure all messages are being answered as/how appropriate 

Acting as an escalation and advice point in the VCs Slack channel, giving a yes/no on operational escalations when needed to deputise for your Team Leader

Helping to administer and training for the wider teams

Working on new initiatives cross-functionally to be a ‘customer care voice’ when rolled out

Working with third party partners to escalate any early withdrawals where needed

Work within the Accessibility forum to keep driving change and improvements within the app, operational models, and initiatives to benefit our most vulnerable customers. 

Answer and action all incoming bereavement cases

Ensure we have a best-in-class empathetic service surrounding this process

Agreeing as a team key metrics for all owned areas, and setting up a formalised reporting system for these for internal forums (eg Team Leader meetings) and company-wide (eg RiskCo).

Please note that as a part of all areas above, answering or making phone calls to these customers is considered part of the role

We’d like you to retain your Intercom knowledge by ensuring you take part in customer conversations or/and operational processes at least a few hours a week, meaning you are able to answer complaints with full context.

As an Executive, we’d like you to be a peer-mentor to colleagues across the department to help them prepare for difficult conversations or cases with customers

Our Customer Commitment

Here at Moneybox, we're here to help our customers turn their money into something greater. That could be helping them to save for what matters, invest for their future or buy their first home. 

Whatever their reason for joining us, we guarantee a service that’s simple and reliable, that supports them in achieving their goals, and celebrates with them along the way.

That’s why our commitment to customers is a priority and our customer-facing teams are dedicated to supporting each and every one of them throughout their Moneybox journey.

We RAISE the bar with our service....

Relationship:

We put customers first. We provide swift resolutions and always try to keep conversations with the same person. We celebrate our customers' wins and aim to provide an excellent standard of service.

Advocacy:

We listen to our customer’s and advocate for them at each step of their journey. We have established systems to share customer feedback, and likewise, act on their behalf during testing of new features.

Integrity:

We work honestly, fairly and with our customer's best interests in mind. Where possible, we provide extra support to those that may need it, especially in cases of accessibility or vulnerability.

Simplicity:

We are clear and simple. No complicated jargon, just straightforward conversations to make sure you fully understand our products and services. 

Expert App Knowledge:

We provide the information to help customers achieve their goals. We encourage team learning and development to ensure our customer-facing teams are experts in the app, and their fields.

Who you are

You’re ready for the challenge of working within a new team, and prepared to work with many stakeholders, as well as autonomously 

You’re able to pick up and adapt to existing processes, as well as provide focused ways to improve them

You are passionate about improving customer experience within Moneybox, especially with reference to complaints and vulnerable customers

You work to encourage and promote diversity within the team and provide an open and transparent environment

You’re an enthusiastic, positive and proactive leader and you come at every challenge with an open-mind

You’re a sharp organiser with the ability to see the big picture while managing the day to day workflow who can balance this while looking out for the best interests of the customer and team

You’re communicative and able to argue for your ideas appropriately and professionally

You value constructive feedback and is able to see it as a chance for improvement to better your skills 

You’re a confident and friendly individual who has experience as a leader, able to clearly explain to customers what is needed of them, whilst providing a great Moneybox service

You’re a mature, ambitious individual who’s looking to build their career at an exciting very fast-growing company

Experience and Skills

Great written and verbal communication skills

Strong analytical and problem-solving skills

Ability to understand complex processes and able to explain them clearly to customers and team members

Meticulous attention to detail

Great time management skills 

Relevant experience in a similar role

Working days

6 - 9 month maternity cover contract

Monday to Friday shifts

Shifts are 9 am – 5:30 pm. Additional overtime hours are also available. 

This role can be fully remote within the UK or hybrid (2 days in the London office per week)

Please note that the tax year black out for this role would be the month of April.

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