Human Resource Coordinator bei ROCKY MOUNTAIN CARE GROUP

HUMan resources Coordinator

Department	Human Recourses
Reports to	Manager of Human Resources
Reporting to this position	None
Job Classification	Human Resources
Position Purpose	Coordinates policies and activities of the human resources department in accordance with applicable federal, state, and local standards and regulations, and as directed by the Manager of Human Resources and/or Administrator.

 

 

Required Qualifications

1. A high school diploma or an associate’s degree in human resources or business administration is preferred.
2. Experience with onboarding, offboarding, and employee benefits is preferred
3. Basic understanding of human resources and applicable state and federal employment laws and practices

Major Duties and Responsibilities

Assists in planning, developing, organizing, implementing, evaluating the HR department.

Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws.

Reviews all requests for new or replacement personnel, fills requests as approved, and arranges interviews, appointments, etc.

Checks applications and references for prospective employees and arranges for interviews as required or directed.

Maintains job applications for personnel eligible to work in the company.

Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as the company’s established policies governing the release of information.

Verifies the employee’s right to work in this country in accordance with current laws, regulations and guidelines, obtains the appropriate documentation and is filed in the employee’s personnel record.

Maintains an adequate personnel record filing system that meets the needs of the company and complies with current employment practices.

Ensures compliance with current federal and state employment regulations regarding wages, overtime, work hours, workman’s compensations, etc.

Ensures compliance with hiring/discharge policies and procedures.

Assists with orienting new personnel and explains personnel policies, procedures, payroll procedures, grievance procedures, etc. as established in the company’s operational policies and procedures.

Keeps department directors informed of changes in personnel matters accordingly.

Makes written and oral reports/recommendations to the Manager of Human Resources/ Administrator concerning personnel needs, problems areas, etc., as deemed necessary or appropriate.

Performs administrative requirements such as completing necessary forms, reports, etc. and submitting them as required.

Conducts employee background checks in accordance with company policy.

Reports any unauthorized attempts to access the facility’s information systems.

Assists in the development and implementation for the recruitment, selection, and training of competent personnel.

Hires personnel in accordance with the established hiring practices.

Arranges for any pre-employment testing, physicals, etc. in accordance with company policies if required.

Process all new hire personnel information and assist with any change of status data, payroll change, etc.

Ensures that employees with professional licenses or certifications remain up to date.

Assists with scheduling work hours, personnel, work assignments, vacation schedules, etc., as required or requested.

Maintains records of counseling, warning, and other corrective action taken against employees.

Terminates employees when necessary, ensuring documentation and coordination of such actions with the Department Director and/or Administrator.

Conducts exit interviews as requested and ensures information is placed in the employee’s personnel records.

Reports any known or suspected time card concerns to directors, department head, administrators etc.

Creates and maintains an atmosphere of positive emphasis, warmth, personal interest and calm environment throughout the location.

Promotes teamwork, mutual respect, and effective communication.

Participates in plans of correction response to an inspection survey and implements any follow-up as designated by the Manager of Human Resources, Administrator or designee.

Promotes safe work practices, safety rules, and accident prevention procedures to prevent employee injury and illness.

Additional Tasks

1. Treats all employees with dignity and respect.
2. Establishes a culture of compliance by adhering to company policies and procedures.  Complies with standards of business conduct, and state/federal regulations and guidelines.
3. Maintains confidentiality of protected health information, including verbal, written, and electronic communications.
4. Reports noncompliance with policies, procedures, regulations, or breaches in confidentiality to appropriate personnel. Reports any retaliation or discrimination to the Manager of Human Resources, Senior VP of People and Culture, Administrator or compliance officer.
5. Reports any allegations of abuse, neglect, misappropriation of property, exploitation, or mistreatment of patients to supervisor and/or administrator. Protects patients from abuse, and cooperates with all investigations. 
6. Reports any occupational exposures to blood, body fluids, infectious materials, and/or hazardous chemicals in accordance with facility policy. 
7. Participates in all life safety and emergency drills and trainings. Fulfills responsibilities as assigned during implementation or activation of the facility’s emergency plan.
8. Reports work-related injuries and illnesses immediately to supervisor and appropriately documenting work-related injuries and/or entering them in the HRIS system and worker’s compensation system.
9. Follows established infection control policies and procedures where applicable.
10. As a condition of employment, completes all assigned training.

Personal Skills and Traits Desired/Physical Requirements/Working Conditions

1. Reads, writes, speaks, and understands the English language.
2. Ability to read, write, speak and understand the English language.
3. Knowledgeable of administrative practices and procedures, including laws, regulations, and guidelines pertaining to employment law, wage and hours rules, labor relations, OSHA, Privacy Act, etc.
4. Must have the ability to act as a liaison between personnel and management.
5. Must be a supportive team member, contribute to and be an example of team work.
6. Ability to make independent decisions when circumstances warrant such action.
7. Ability to deal tactfully with personnel, patients, family members, visitors, government agencies/personnel and the general public.
8. Must have patience, tact, and willingness to deal with difficult patients, family and staff.
9. Must not pose a threat to the health and safety of other individuals in the workplace.
10. Must be able to move intermittently throughout the workday.
11. Meets general health requirements according to company policy, including medical and physical exams and checking immunity status to various infectious diseases.
12. Ability to work beyond normal working hours and on weekends and holidays when necessary.
13. Ability to assist in evacuations during emergency situations.
14. Ability to bend, stoop, kneel, crouch, perform overhead lifting and perform other common physical movements as needed for the position.
15. May be subject to falls, burns from equipment, and/or odors throughout the day; encounter reactions from dust, tobacco smoke, disinfectants, and other air contaminants.
16. Subject to exposure to infectious waste, diseases and/or conditions which include AIDS, Coronavirus, Hepatitis B, and Tuberculosis.
17. May be subject to hostile or emotional patients, family members, visitors or personnel.
18. Willing to be called-back during emergency conditions.
19. Works in office.
20. Willing to work to task completion in spite of frequent interruptions.
21. Works beyond normal working hours and on weekends, holidays when necessary or required. 

Compliance as a Condition of Employment and Performance Appraisal

Agreement to abide by all standards, policies, and procedures of the company, including the company’s compliance and ethics program, is a condition of employment. Compliance will be a factor in evaluating job performance. Violations, including failure to report violations, will result in disciplinary action, up to and including termination.

This job description is intended to convey the general scope of the major duties and responsibilities inherent in this position. Other tasks not listed here may be assigned by the Manager of Human Resources and/or Administrator. Periodic revision may be necessary to reflect changes in expectations placed on long term care by various governmental agencies. This job description will be reviewed and/or revised annually and as needed.

Individual performance will be evaluated using the following scale:

1. Unsatisfactory: Achieves results which are far less than the standards identified for the performance factors rated.
2. Needs Improvement: Achieves results which are less than the standards identified for the performance factors rated. Exhibits the potential to become a competent performer. May be new to job or need skill development.
3. Meets Standards: Achieves results which meet the standards identified for the performance factors rated. This rating is the expected level of performance.
4. Exceeds Standards: Achieves results which usually exceed the standards identified for the performance factors rated.

Reasonable Accommodation Statement

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Rocky Mountain Care to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Human Resources Department at (801) 397-4130 or by email [email protected] .

Equal Opportunity Employer Statement

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Required Qualifications

1. A high school diploma or an associate’s degree in human resources or business administration is preferred.
2. Experience with onboarding, offboarding, and employee benefits is preferred
3. Basic understanding of human resources and applicable state and federal employment laws and practices

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