Scanning Clerk bei Melissa Memorial Hospital

Description

JOB SUMMARY:

The Scanning Clerk is responsible for accurately scanning, indexing, and maintaining patient medical records and administrative documents into the electronic health record (EHR) system. This role ensures timely and secure handling of sensitive health information in compliance with HIPAA and organizational policies.

ESSENTIAL DUTIES:

       Document Handling & Scanning:

• Receive, prepare, and organize paper documents for scanning into the electronic health record (EHR) system.
• Scan and index documents to the correct patient chart, document type, and encounter date.
• Ensure high-quality, legible scans and proper image orientation and resolution.

       Quality Assurance:

• Review scanned documents for accuracy and completeness.
• Identify and correct scanning or indexing errors.
• Report any discrepancies or quality issues to the supervisor or health information management (HIM) team.

       Record Management:

• Maintain and secure physical documents before and after scanning according to retention policies.
• Assist with filing, retrieving, or purging medical records when necessary.
• Ensure confidentiality and compliance with HIPAA and patient privacy regulations.

       Communication & Collaboration:

• Communicate with clinical and administrative staff to resolve documentation issues.
• Respond to requests for scanned records or information in a timely and professional manner.
• Support the HIM or medical records department in other clerical tasks as needed.

       Work Environment & Schedule:

• Healthcare setting such as a hospital, clinic, or medical office.
• Standard business hours (Monday–Friday), with possible evening or weekend shifts depending on volume.
• Frequent sitting, standing, and handling paper documents.

*Other responsibilities and duties may be assigned as needed, based on the needs of Melissa Memorial Hospital.

COMPETENCIES:

• Support MMH vision and Mission
• Maintain confidentiality of all work information
• Demonstrate an ability to function successfully in a team environment
• Follow and role model the MMH Behavior Contract.
• Display a positive attitude and flexibility in changing situations
• Participate in identifying problems and suggesting solutions
• Report any compliance issues as designated in the MMH Compliance Program

Qualifications

QUALIFICATIONS:

        MINIMUM

• High School diploma or GED required.
• 1+ year of clerical, administrative, or healthcare office experience preferred.
• Familiarity with document scanning equipment and electronic health record (EHR) systems.
• Basic knowledge of medical records handling and confidentiality standards.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.

• 1+ year of clerical, administrative, or healthcare office experience preferred.
• Experience in a healthcare or medical records environment.
• Understanding of HIPAA regulations.
• Prior use of scanning and indexing software (e.g., Athena, Epic, Cerner).

"This position will remain open until filled; however, applications will be reviewed on a rolling basis."

WHY WORK AT MELISSA MEMORIAL HOSPITAL? 

At Melissa Memorial Hospital, we’re a family not just a healthcare provider serving patients, staff, and community with care and inclusion. Here’s why you’ll thrive here:

• Core Values: Integrity, Passion, Service, Collaboration, Ownership, Courage drive us.
• Mission: “Compassionate care, nurturing trust.”, Tagline: “Seek Health. Live Well.”
• Eastern Plains Heart: A tight-knit team delivering impactful care.
• Balance: Work-life support plus the tools to excel in your current role and help you grow!

WHAT WE OFFER: 

• 100% Employer paid Medical (Employee Only) 
• Dental and Vision insurance 
• Retirement Plans, with up to 3% employer match 
• Voluntary Group Benefits 
• Employee Assistance Program 
• Gym Membership Discount 
• PTO, Paid Sick Time 
• Continuing Education Benefits 
• FSA 
• MASA Insurance 
• Eligibility for Student Loan Repayment  

MELISSA MEMORIAL HOSPITAL: 

Melissa Memorial Hospital is a 15-bed critical access hospital, located in Holyoke, Colorado. While being “rural” we are equipped for any situation. It is a model rural hospital with 1 operating room, surgical procedure room, 4 bay emergency room, and radiology including 64-slice CT scanner and mammography, MRI, ECHO, and Nuclear Medicine, along with other ancillary services. The hospital is co-located with a family practice clinic and retail pharmacy services. Other services include chemotherapy, general & orthopedic surgery, podiatry, cardiology, orthopedic surgery, progressive rehab services, and wound care. MMH operates a full-time EMS service and maintains a 24/7 AirLife Helicopter base. 

THE COMMUNITY: 

Holyoke is home to the Holyoke Dragons and is truly a “City of Pride and Progress.” Holyoke offers: 

From different coffee shops to different ethnic flavors, to a quick bite, the sweet small town of Holyoke has a handful of different restaurant options to choose from. 

Holyoke is based in Phillips County where there are four different rural towns in the county with two schools in the county. Holyoke, Amherst. Paoli, and Haxtun are all within the same county. Holyoke homes a historical museum with different artifacts of what has built Holyoke today. You will see the fields turn different colors throughout different seasons. Your wheat, corn, alfalfa, are some of the few cultivating growths that you will see around your area! If you enjoy hunting, there are plenty of opportunities for a good catch. You will discover that you can see the most beautiful sunsets and the clearest starry nights out in the rural areas. Come take a look at our beautiful little town in the Northeastern corner of Colorado. 

Click here for a List of Things to Do in Holyoke 

Melissa Memorial Hospital is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.