Purchasing Specialist bei Nothing Bundt Cakes

Position Summary

The Purchasing Specialist plays a key role in supporting the daily operations of the purchasing and distribution departments. This position ensures seamless coordination across suppliers, internal teams, and inventory systems to maintain optimal stock levels, reduce costs, and drive efficiency.

Accountabilities/Duties:

• Support procurement operations through co-management of invoice reconciliations, RFQ (Request for Quote) processes, system database updates, and regular inventory reporting.
• Coordinate the implementation of Limited Time Offer (LTO) and procurement initiatives, ensuring high quality, cost savings, and on-time execution.
• Support RFP (Request for Proposal) processes by soliciting and analyzing product costs, availability, and supplier capabilities for assigned commodities.
• Collaborate with the demand planning team on Open-to-Buy (OTB) processes, sales trends, and product lifecycle strategies (entrance and exit planning).
• Partner cross-functionally with Purchasing, Warehouse, Quality Assurance, and Customer Excellence teams to ensure alignment and smooth execution of procurement strategies.
• Assist with creating and maintaining purchase orders in the ERP system.
• Track vendor confirmations, shipment schedules, and delivery timelines.
• Monitor inventory reports and flag potential shortages or overstocks.
• Support invoice reconciliation by reviewing discrepancies and coordinating resolutions with suppliers.
• Help maintain accurate product data, pricing, and vendor information in procurement systems.
• Provide day-to-day administrative support to the purchasing team, including filing, reporting, and preparing documentation for RFPs and RFQs.

Core Values/Leadership Competencies:

• Servant’s Heart
  • Developer of people
  • Vision casting
  • Leads by example
• Spirit of a Champion
  • Exhibits extreme ownership – 100/0! Mentality – 100% responsibility and zero excuses!
  • Excellence driven, desires feedback and improvement
  • Exhibits sound judgment
• Genuine Connections
  • Intensely collaborative
  • Professional with the ability to influence at all levels
  • Communicates often and openly

Skills and Abilities:

• Clear communication skills with the ability to build positive relationships internally and externally.
• Self-starter with the ability to manage multiple tasks in a fast-paced environment.
• Detail-oriented, proactive, and skilled at balancing multiple priorities.
• Thrives in a fast-paced, growing franchise environment.
• Embodies the Nothing Bundt Cakes culture of joy, warmth, and excellence.

Education/Certifications and Work Experience Requirements:

• Bachelor’s degree in supply chain, Business, or related field (or equivalent work experience).
• 0–2 years of purchasing, supply chain, or procurement experience (internships or entry-level experience welcomed).
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Excel and ERP systems; willingness to learn procurement software.