Accounting Office Manager bei Chapel Haven Schleifer Center

Dynamic Diversity – Caring Collaboration – Individual Integrity – Community Connection

Accounting Manager

Full Time

New Haven, CT, US

Requisition ID: 1677

Salary Range: $75,000 to $85,000. Salary

Schedule: 35/40 hours/wk., M-F 8am-4pm

 Chapel Haven Schleifer Center is an award-winning nonprofit company devoted to empowering adults with disabilities to live independent and self-determined lives. We believe self-advocacy supports the growth of our individuals and collaborate with them to create services that foster independence. In 2022, we celebrated 50 years of excellence in the field of disabilities and continue our dedication to building a diverse, inclusive, and authentic workplace. If you share our core values of dynamic diversity, caring collaboration, individual integrity, and community connection, we want to hear from you!

Why consider a career at CHSC? 

Comprehensive benefits: Full-time employees receive a complete benefits package, including paid time off and tuition reimbursement.

Flexible Opportunities: Part- time employees enjoy a flexible schedule, valuable hands-on experience, and the opportunity to make a meaningful impact on the lives of the individuals we support. Select Benefits may also be available.

Room for growth: We offer a professional yet warm and welcoming workplace with opportunities for career advancement

Staff longevity and Development: over 50% of our staff have been with us for 5+ plus years, many of whom started in entry-level roles and have grown into fulfilling, long-term careers spanning 10 plus years.

A culture of Community and Compassion: We take pride in our strong sense of community, teamwork, and dedication to making a difference in the lives of those we serve.

Join us and become part of the team that values professional growth, meaningful work, and in a culture of care.

The Role:

The Accounting Manager will oversee all accounting activities within the department, maintain CHSC’s accounting infrastructure, and prepare accurate and timely financial statements. This is a hands-on role responsible for Accounts Receivable (A/R), Accounts Payable (A/P), Purchase Order (PO) processes, and banking functions.

The position supervises two staff members who manage day-to-day A/R and A/P operations, and the Accounting Manager will also be responsible for cross-training the team. The accounting office operates in a close-knit environment that fosters collaboration to meet the organization’s financial and operational needs.

This role has opened due to the upcoming retirement of a long-term team member. The successful candidate will benefit from a structured transition period, including training by the current employee, ensuring the Accounting Manager is fully prepared to assume responsibility.

Essential Responsibilities:

• Monitor and improve financial systems and processes: collaborate with CHSC departments (Admissions, Development, Finance, HR, Chapel Haven Programs), donors, and grantors to gather data, understand business requirements, and provide financial insights. Identify and implement process and system improvements.
• Implement and strengthen internal controls to mitigate risks and maintain accurate records. Oversee bank reconciliations, banking relationships, monthly and annual closings, Accounts Receivable (A/R), Accounts Payable (A/P), balance sheet, and payroll imports.
• Facilitate external audits and ensure compliance with accounting standards and regulatory requirements.
• Supervise and set priorities for accounting office staff.
• Oversee state DDS (Department of Developmental Services) billing and reconciliation for services provided to Chapel Haven community members.
• Review online bank accounts daily to monitor deposits, withdrawals, and cash flow, making transfers as needed.
• Coordinate with departments to ensure invoices are accurate and processed on time; monitor billing changes tied to services provided.
• Partner with the Development Department to reconcile income records with bank deposits and the accounting system.
• Manage yearly 1099 reporting, quarterly state sales tax returns, and other government reporting requirements.
• Leverage strong computer skills, including Excel, to maximize efficiency and accuracy in the accounting office.

Minimum Education Requirements:

Bachelor’s degree in Accounting or Finance and a minimum of 5 years of relevant experience, or an equivalent combination of education and experience.

Required Knowledge, Skills and Abilities:

· Strong computer and software skills, including advanced proficiency in Excel.

· Excellent organizational skills with strong attention to detail and the ability to meet multiple deadlines accurately.

· Ability to work independently, prioritize tasks, and take a proactive approach to completing daily and monthly activities.

· Strong verbal and written communication skills.

· Excellent customer service mindset with the ability to collaborate effectively and build strong working relationships across departments.

· Demonstrated ability to function as both a leader and a team player.

· Preferred: Knowledge of AccuFund or similar non-profit accounting software.

Do not meet every single requirement? Studies have shown that women, LGBTQ+, and people of color are less likely to apply to jobs unless they meet every single qualification. If you are excited about this role but your experience does not align perfectly, we encourage you to apply. You may be just the right candidate for this or other roles at Chapel Haven!

Dynamic Diversity – Caring Collaboration – Individual Integrity – Community Connection