Assistant to Senior Director, External Relations bei Port of Seattle

Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered.

As the Assistant to Senior Director for External Relations, you will provide administrative support to the Senior Director, the aviation management team, and the External Relations staff at SEA Airport.

• You will provide administrative support including complex calendaring, monitoring and prioritizing emails and requests, preparing and submitting travel authorizations, and creating expense reports.
• You will lead support staff for all External Relations service agreement contracts and assist project managers in developing the scope of work, level of effort, and negotiation memos.
• You will manage existing contracts, ensuring that money, services, and goods are received on time.
• You will prepare the department’s annual budget and closely track expenditure throughout the year to ensure all expenses are accurately tracked and reconciled monthly.
• You will prepare monthly budget variance reports, quarterly performance reports, and quarterly outside services reports for review by the Budget and Finance department.
• You will provide a wide range of administrative support to the External Relations staff including employee onboarding and offboarding, creating purchase requisitions for controls, service directives, and contract amendments, processing purchase orders and payment of invoices, and reconciling P-card charges.
• You will provide support and coordination during emergency response situations and help maintain the External Relations Emergency Response Manual.
• You will support the South King County Community Impact Fund by preparing purchase requisitions for new projects and amendments, reviewing incoming invoices to ensure all necessary back up documents are attached, and updating project invoice tracking spreadsheets.

• Experienced – You have five (5) years of senior level administrative experience supporting senior management or executives that includes performing scheduling, budget creation and management.
• Desired – We hope you have experience supporting leaders in a large matrix organization.
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Adaptable – You are well organized and have great time management skills. You prioritize and balance various assignments and responsibilities as needed.
• Effective Communicator – You have effective verbal, written, and active listening communication skills and can write concise, organized, and clear communications to internal and external customers. You engage others in active, open, and productive dialogue.
• Problem Solver – You have strong analytical skills, critical thinking, and excellent problem-solving skills with the ability to foresee potential obstacles and proactively identify solutions and resolve issues.
• Strategic – You can move seamlessly from strategy to tactics and effectively execute a plan. You understand how to get things done and achieve objectives working with others in an organizational context.

• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week).
• Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion. This role requires a minimum of three days in the office each week, including one day at the Seattle-Tacoma International Airport.
• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
• Overtime Eligible – You are eligible for overtime pay in this role.
• Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “Collective Bargaining Agreement” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
• Holidays – More than ten days per year to celebrate with family and friends away from work.
• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here.

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity.