Senior Administrator, Payroll bei Uottawa

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Payroll

# of Open Positions:

1

Faculty/Service - Department:

Faculty Payroll

Campus:

Roger Guindon Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2025/09/15

Applications must be received BEFORE (YYYY/MM/DD):

2025/09/26

Hours per week:

35

Salary Grade:

SSUO Grade 08

Salary Range:

$64,865.00 - $81,935.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

Performs a variety of payroll operations and human resources activities for the Professional Association of Residents of Ontario (PARO) and the Faculty of Medicine while ensuring compliance with related policies, procedures and collective agreements. The incumbent is the subject matter expert in payroll and related HR systems and works in a very complex high volume environment under strict deadlines applying knowledge, judgment, initiatives and problem solving skills.

Specific Accountabilities:

• PARO Payroll: Maintains and processes the bi-weekly payroll. Monitors payroll workflow, tracks daily activities, manages changes as requested to ensure smooth, uninterrupted payroll operations. Updates payroll system with information received (new hires, departures, maternity leaves, interruptions, on-call, increases and other employee information) while ensuring conformity with the Employment Standards Act, collective agreement and applicable regulations, including the presence of all relevant documentation. Produces all relevant payroll documentation for residents (ex. record of employments, disability insurance form, letter of employment, letter to CRA, T2200s and T4s) to ensure conformity with applicable laws.

• PARO Benefits Administration: Administers the benefit enrollment process and ensures accurate administration of benefits. Communicates all necessary changes and acts as resource person with the insurer. Performs monthly reconciliation of group insurance in order to identify irregularities to make necessary corrections. Ensures the accuracy of information, corrections and changes. Responds to all employee inquiries regarding the group insurance plan.

• uOttawa Payroll: Coordinates the payroll process for various employee groups including clinicians, monitors payroll workflow, tracks daily activities, monitors compliance with related policies and implements changes as requested in order to ensure integrity and transparency of the payroll process. Prepares/reviews and submits requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee’s pay. Verifies payroll reports for accuracy and liaises with central Payroll to reconcile any inconsistencies. Identifies and resolves any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.

• Client Service: Provides information to clients/residents on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.

• Information Management: Analyzes and processes personal and confidential employee data. Identifies data irregularities and corrects if possible or contacts appropriate stakeholders to ensure that corrections are made and various databases are updated and accurate. Validates the information produced or submitted by the employees or departments and makes the necessary follow-ups to ensure the quality of the data received.

• Leave Administration: Acts as resource-person on inquiries related to the use of the employee leave management system and collaborate with subject matter experts in central Human Resources to resolve any problems. Acts as the super approver for leave requests to ensure compliance with current policies.

• Payroll & Human Resources Systems: Acts as subject matter expert for all payroll and human resources systems at the PARO and faculty level. Informs employees about the use of relevant systems to ensure data accuracy, comfort with systems and high customer satisfaction.

• Records management: Maintains an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.

• Reporting: Prepares various complex reports, on a scheduled as well as ad-hoc basis concerning payroll, leave, and human resources-related data to support ongoing operations and strategic planning.

• Documentation: Writes and maintains procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.

• Special Projects: Participates in special projects or faculty initiatives as needed.

Knowledge, Experience and Skills:

Essential Qualifications:

• Knowledge of payroll, administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience

• Minimum 3 years of demonstrated experience in a similar role

Other Qualifications:

• Knowledge of computer systems and software including payroll/financial systems, spreadsheets, databases, Internet and e-mail

• Experience in interpreting, explaining and applying policies and regulations

• Experience working in a unionized environment and in interpreting collective agreements

• Experience in preparing reports

• Ability to produce high quality work under pressure while meeting strict deadlines

• Strong interpersonal and communication skills

• Strong organizational skills and attention to details

• Demonstrated tact, diplomacy, judgment, initiatives and problem solving skills.

• High level of autonomy and discretion

• Certified as a Payroll Compliance Practitioner (PCP) from the Canadian Payroll Association will be considered an asset.

• Bilingualism – French and English (spoken and written)

#LI-Hybrid

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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