Administrative Assistant (Mandarin Speaking) bei Botrista

At Botrista, we are revolutionizing beverage culture with intuitive, Nature-guided drink-making technology. By empowering restaurants and establishments to expand their menus without added complexity, we are driving growth and innovation at the touch of a button. Awarded as one of the Best California Startups in 2023, our solutions create a new industry category, applicable to any cuisine, demographic, and business. With rapid deployment of our machines nationwide, we are delivering extraordinary beverage experiences to customers everywhere.

We are seeking a detail-oriented and motivated Administrative Assistant to provide comprehensive support to the Office of the CEO at Botrista. This unique new role will report to the Chief of Staff and will partner closely with the Senior Executive Administrative Business Partner. This position will play a crucial role in supporting critical day-to-day executive support to ensure our C-Suite leaders have a fully maximized and efficient day. 

You’ll have the opportunity to demonstrate your ability to be highly organized, capable of managing multiple tasks concurrently, remain composed under pressure, and skilled at engaging and collaborating with all key stakeholders. You will be making a significant impact on our success as you execute tasks with precision, enthusiasm, and an element of passion in our fast-paced, dynamic environment. 

The ideal candidate is a self-starter who possesses an exceptional work ethic and demonstrates good judgment, has a passion for getting things done quickly and accurately, takes ownership of their work, and manages multiple workstreams. 

This is a full-time, onsite role, requiring presence in the office four to five days per week.

Responsibilities may include, but not limited to: 

• Maintain CEO's office in San Francisco and assist with other office-related duties, as required. 
• Organizes and coordinates CEO’s personal appointments and family calendar management.
• Assist with coordination of travel arrangements and event logistics for both personal and professional needs. 
• Coordinate social gatherings and dinners; make reservations, select venues, assist with gift giving.
• Assist with ad hoc professional and personal projects for executives and cross-functional team initiatives. 
• Spearhead property management for the CEO; including liaising with household staff (nanny, chef) and contractors. 
• Create, organize and maintain family records into an easily-accessible and well-organized resource.

Requirements

• Ability to speak Mandarin is required to liaison with household staff.
• Experience in executive or personal administrative assistance is preferred.
• Minimum 3 years of experience supporting high-caliber executives in cross-functional settings
• Strong organizational and multitasking abilities.
• Self-motivated and capable of thriving in a fast-paced environment. 
• Ability to maintain a professional and positive presence that aligns with the CEO's brand values.
• Highly reliable, efficient, strong work ethic, and detail-oriented.
• Ability to commit up to 90% of time in-person in the San Francisco office or assisting CEO with in-person tasks elsewhere in the area or at their home.
• Ability to adapt to shifting priorities and handle confidential information with discretion.
• Bachelor's degree or equivalent experience in a similar role.
• Ability to safely lift and move items 25-50 lbs and can drive their own vehicle in San Francisco. 

Benefits

• Fully company-paid Medical, Dental and Vision Insurance.
• 15 days Paid Time Off, 7 sick days, 14 holidays, Wellness Benefits, Cell Phone and Internet reimbursement, 401K. 
• Beautiful new SF office near Union Square.
• Free beverages with our DrinkBot Pro, snacks, and free lunches on Mondays and Wednesdays.