Operations Coordinator-Natural Systems bei Clean Water Services, OR

About the Department

The Natural Systems Enhancement & Stewardship (NSES) Department is seeking an Operations Coordinator. This position performs a wide variety of functions to support planning, delivery and stewardship of natural system projects and programs for the Natural Systems Enhancement & Stewardship (NSES) Department. Assists with planning, tracking, and reporting on project or department expenses and budgets, coordinating projects, organization, communication, and efficient operations. 

Position Duties

(The essential functions listed below are not intended to reflect all duties that may be assigned to this classification.  Clean Water Services (CWS) may augment duties and/or essential functions at its discretion. Additionally, some incumbents may not perform all Essential Functions.)

1. Acts as system superuser for business systems, such as Terratrak, Prosight, SharePoint, Asana, and Oracle. Audits and maintains the accuracy of databases through updates; inputs, imports, and integrates data from other sources (e.g., GIS, Access); develops technical reports; sets up user accounts; and provides training to users. 
2. Reads and interprets GIS mapping, research plats, easements, and tax lot ownership issues. Supports staff in securing access agreements by maintaining templates, preparing and filing Permits of Entry, Grants of Rights, Stewardship Agreements, and easements. 
3. Coordinates and facilitates efficient scheduling of team project activities, grant reporting, department meetings, functions, and events. 
4. Serves as a liaison with business services, procurement, legal, field operations, fleet, safety, other internal work groups, and stakeholders to facilitate project and program execution, responds to information requests, and provides customer service.
5. Assists NSES staff by tracking project and program schedules, action items from department meetings, and participates in project teams and NSES initiatives. 
6. Maintains a positive, equitable, and inclusive workplace culture to improve the understanding and recognition of diversity and foster multidisciplinary and integrated team approaches.
7. Assists with training and mentoring and acts as a technical resource for the NSES team.
8. Drives a CWS or personal vehicle for work related purposes.

Minimum Qualifications

KNOWLEDGE OF:

• Project management principles, practices, and standards of project and program research, including data collection, data analysis, and report compilation
• Methods and procedures of budgeting and fiscal monitoring 
• Pertinent federal, state, and local laws
  
  

SKILL IN:

• Reading and interpreting topographic, location, and property record maps 
• Reading and interpreting utility layouts 
• Use of computers and computer software for GIS database management, workflow, word processing, spreadsheets, scheduling and office applications
• Maintaining web-based databases and knowledge/experience of the interface with GIS 
• Professional communication and customer service skills 
  
  

ABILITY TO:

• Coordinate and complete projects and tasks within scheduled guidelines 
• Maintain accurate records 
• Research, analyze and summarize data 
• Monitor budget revenues and expenditures
• Understand and follow oral and written policies, procedures and directions
• Establish and maintain effective working relationships with those contacted in the course of work including a variety of CWS staff, city and other government officials, community groups, and the general public 
• Operate effectively in a team environment 
• Communicate effectively, both orally and in writing 

EXPERIENCE AND TRAINING GUIDELINES:
The following are the minimum qualifications for this position. 

2 years of experience assisting with project or program coordination, data management, and use of computer software;
 
College-level coursework or specialized training in business administration, data management, environmental science, or a related field.

CERTIFICATION AND LICENSURE REQUIREMENTS:
Candidates must possess and maintain a valid state issued driver’s license.

Other Qualifications

Reasonable Accommodation
Applicants who require reasonable accommodation in order to participate in any phase of the application process should contact Human Resources at 503.681.3600 or TDD 503.681.3601.

Equal Employment Opportunity
Clean Water Services is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, gender, national origin, marital status, age, uniformed service, sexual orientation or disability in the admission or access to the recruitment process or any aspect of employment.

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