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25-26 Main Office Secretary/Receptionist bei Site Offline

Site Offline · Dubuque, Vereinigte Staaten Von Amerika · Onsite

2025-09-13 14:00:00.0

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25-26 Main Office Secretary/Receptionist

JobID: 678

Position Type:
Secretarial/Clerical/Secretary (school year only)

Date Posted:
9/11/2025

Location:
Hempstead High School

District:
Dubuque Community Schools

Additional Information: Show/Hide
209 days per year; 8 hours per day; 19.98/hr

POSITION TITLE: Main Office Secretary/Receptionist

GENERAL CHARACTERISITICS: Recruited By: Director of Human Resources Recommended for Appointed By: Director of Human Resources/Principal
WORKING RELATIONSHIPS: Type of Authority: Staff Reports to: Work under direct supervision of administration

QUALIFICATIONS: • Must be 18 years of age or older and a high school graduate, or equivalent • Excellent interpersonal, organization, written and oral communication skills • Excellent computer technology skills • Knowledgeable and/or experience working with high school students • Works effectively as part of a team • Maintains confidentiality • Remains calm in stressful situations • Problem solves effectively

POSITION RESPONSIBILITIES ASSIGNED DUTIES:

Does work assignments accurately, neatly, and promptly systematically budgeting time
Uses appropriate technology resources, demonstrating a willingness to learn ? Accepts new job duties or changes, requiring few explanations or reminders before carrying out tasks
Asks questions, reads appropriate manuals, etc. and generally takes advantage of the opportunities to learn more about procedures and background
Shows initiative in assuming additional work when the situation demands it
Requires a minimum amount of supervision
Uses work time efficiently and appropriately, being regular in attendance and punctual at all times
Uses the DCSD Infinite Campus database and Microsoft Suite including Excel, Word and Power Point
Responsible for checking visitors in and out through Raptor system
Provides clerical support for Assistant Principal/Registrar
Provides clerical support when assigned as needed
Processes incoming and outgoing phone calls
Organize building phone list and troubleshoot phone issues
Greets and assists students, teachers, visitors in the Main Office
Handles all US mail incoming and outgoing including district mail
Types and distributes daily announcements and produces power point presentation on TV monitors
Assists and serves as backup for Principal’s Secretary
Coordinates graduation activities
Sets up and organizes Parent/Teacher/Student Conferences
Collect and report conference data
Schedules conference room usage
Reserves rooms for district PD
Organizes Open House
Does other requirements for day-to-day operation of the school
Performs all usual office routines
Helps with program for August welcome days
Follows routines and building policies/rules
Performs other related duties as directed by administration and/or certified staff

COMMUNICATION & INTERACTIONS WITH OTHERS:

Remains calm in stressful situations
Is flexible in problem-solving situations appropriately
Works effectively as part of a team in achieving common goals. Is agreeable, tactful and cooperative with staff, students, parents and community members
Accepts constructive suggestions and attempts to put the suggestions into operation at work or in attitude toward assigned tasks
Presents ideas clearly, logically and effectively, being polite and business-like in person or over the telephone
Exhibits cleanliness and neatness in appearance and dress
Demonstrates genuine caring, positive and respect for others
Makes a particular effort to challenge negative attitudes and helps ensure that all students and staff are honored and respected in the school environment
Communicates effectively and provides support for parent, community, students and staff
Maintains a positive relationship and collaborates with community, staff, parents, and students
Maintains confidentiality in and outside the school environment

Attachment(s):

Secretary Main Office - Hempstead 2025.pdf

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25-26 Main Office Secretary/Receptionist bei Site Offline

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