Administrative Manager #247 bei United States Senate

Administrative Manager #247

Target Hiring Range: $126,372-$135,000 

Department: Support Operations
Posting Date Range: 9/11/2025-9/25/2025
Pay Grade Range: $126372-$175868
Work Hours: 8:30am-5:30pm
FLSA Status: Exempt
Remote Work Status: Hybrid 
Hybrid Schedule: Hybrid; primarily onsite with limited opportunities for telework.
All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

 The Senate Sergeant at Arms does not pay for relocation expenses. 

 This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description

The Target Hiring Range for this position is: $126,372-$135,000

The Administrative Manager is a strategic and customer service-driven leader responsible for leading a team of administrative professionals to ensure seamless, efficient support across the Support Operations division of the Senate Sergeant at Arms. This role plays a critical part in ensuring that team members have what they need to succeed today, while anticipating the administrative support needs of tomorrow. With a strong focus on delivering high-quality, solutions-oriented service, maximizing efficiency, and continuous service improvements and innovations, the Administrative Manager builds the systems and workflows that enable others to do their best work. The ideal candidate thrives on solving problems, leading people, and making complex operations run seamlessly, making this position core to organizational effectiveness and success. 

Key Accountabilities/Essential Job Duties
Directs and coordinates daily activities of the administrative group, provides leadership and support for program/project management and workflow systems. Manages and implements departmental objectives, policies, guidelines, and procedures, ensuring effective program and project management. Oversees timely and satisfactory fulfillment of service requests. Implements and administers departmental objectives, policies, guidelines, and procedures, ensuring successful execution and adherence to organizational goals. Identifies and recommends opportunities for process improvement within the administrative group, proactively enhancing existing workflows and procedures. Undertakes additional duties as assigned, demonstrating flexibility and adaptability in a dynamic work environment. Other duties as assigned.

JOB SPECIFICATIONS

Required Education
Bachelor’s Degree.

Other Duties/ Responsibilities

• Provides training and instruction to subordinate personnel with varying skill levels, ensuring the development and enhancement of team capabilities.
• Coordinates security clearance requests, tracks the process, and maintains accurate records.

Required Work Experience

•  5-8 years.  

Required Special Skills/ Knowledge

• Strong interpersonal and communication skills, with the ability to convey information clearly and concisely.
• Exceptional organizational skills coupled with proficiency in computer systems and applications.
• Demonstrated work experience in personnel systems, illustrating a solid understanding of related processes.
• Ability to create reports and deliver effective presentations, contributing to data-driven decision-making.
• Proven ability to successfully manage and lead a team, fostering a collaborative and productive work environment.
• Strong analytical skills, enabling the analysis of administrative problems and the formulation of appropriate solutions or recommendations.
• Ability to research, assemble, and correlate financial and statistical data to support informed decision-making.
• Ability to handle confidential or sensitive information with discretion and adherence to privacy policies.
• Proficiency in preparing and maintaining accurate records and reports, ensuring data integrity.
• Ability to respond to customer inquiries and complaints in a tactful, timely, and courteous manner.
• Demonstrated ability to establish and maintain effective working relationships within the team and across an organization.
• Knowledge of, or the ability to learn, departmental rules, regulations, procedures, and functions, including policies and regulations set by the Senate Committee on Rules and Administration and the Senate Select Committee on Ethics.

As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. 

Desired Qualifications

• A demonstrated commitment to delivering exceptional administrative and/or customer service in a professional environment, preferably in the United States Senate or other government settings.
• Progressive experience in administrative operations, including prior management or supervisory responsibility.
• Proven ability to design, implement, and improve systems and workflows that increase efficiency and service quality.
• Strong leadership skills with a track record of building inclusive, collaborative, and accountable teams.
• Ability to manage multiple priorities, projects, and resources effectively, while maintaining attention to detail.
• Experience in inventory, procurement, or resource allocation in a complex organizational environment.
• Skill in analyzing operational challenges, identifying solutions, and implementing process improvements.
• Excellent organizational, communication, and interpersonal skills to effectively engage with stakeholders at all levels.

Working Conditions

• Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during government shutdowns, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted.
• This position directly supports essential services of the U.S. Senate. As such, this position requires the  employee be available and prepared to work during  government shutdowns, in inclement weather, on  holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.
• Sedentary.

 CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to [email protected] email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email [email protected].
• To view additional information regarding the VEOA, please click here.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.