Executive Assistant to Appointed Official bei City of Jacksonville, FL

About the Department

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Parks, Recreation and Community Services Department is actively seeking an Executive Assistant to Appointed Official. 

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is administrative work in independently managing a variety of administrative support functions. The work requires knowledge of administrative methods, practices, and procedures and requires skills in researching, compiling, analyzing, and presenting data, which is usually gained through a combination of training and related experience. The work also requires the use of judgment in search for solutions or new applications and is performed in an office environment. The position requires the ability to operate personal computers, copiers, scanners and other standard office equipment as well as the ability to effectively use programs such as Word, Excel, Adobe PDF and web posting programs.  Work is primarily performed under limited supervision subject to established practices and procedures covered by precedent or well-defined policy and work is reviewed, usually after the fact, in terms of quality, timeliness, and adherence to methods, standards, and policies.  Attention to detail and adherence to deadlines is a critical component of this position. Due to the nature of Planning and Development operations, the employee must be able to work evenings as needed for various meetings.

Position Duties

• Provides excellent customer service through proactive responses, resolving concerns, performing research, providing referrals and follow up.
• Prepares routine and complex correspondence and reviews for accuracy all documents for the Chief's approval.
• Prepares for and participates in meetings; scheduling location, preparing agenda, inviting subject matter experts and guests, and recording and transcribing minutes.
• Manages the Chief's calendar and schedule.
• Serves as a resource for administrative duties, purchasing, personnel matters, customer services, and other duties as required.

Other Qualifications

• A four year combination of education and/or professional experience providing advanced level administrative support.

• This Executive Assistant job posting is being used to fill a vacancy within the Parks Department. However, the City of Jacksonville may also use this posting to identify candidates for similar Executive Assistant positions in other departments. Applicants may be considered for multiple opportunities based on qualifications and departmental needs.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.   

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K  

Largo, FL 33778-1630 

Email: [email protected]

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