Accounting Services Supervisor (Internal) bei City of Santa Cruz, CA

About the Department

The current vacancy is for Accounting Services Supervisor in the Finance Department. This recruitment is open to current regular City employees and temporary employees who have accrued a minimum of 600 paid hours worked for the City of Santa Cruz and who have worked for the City within the previous twelve months. As an Internal recruitment, the list established from this recruitment is valid only for the current vacancy listed above.

Under general supervision, supervises, plans and coordinates the activities of payroll or accounting office support staff in the Finance Department; performs accounting functions, such as maintaining or assisting in the maintenance of accounting systems and controls, including general ledger, payroll, accounts payable, accounts receivable, cash receipting, and capital assets; performs routine analysis of accounting transactions and analyzes fiscal statements, records, and reports; provides technical support to accounting or payroll staff; and performs related duties as required.

• On Thursday, 09/25/25 recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted. To apply, submit:

1. Application- online application only.  Resumes are not accepted in lieu of filling out the application form completely.  Click the Apply button to begin the online application process.
2. Response to supplemental questions- will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.

• Week of 09/29/25:   Applications will be competitively screened based on the minimum qualifications for this position.  Applicants will be notified of their status in the recruitment by 10/03/25.  
• Week of 10/06 or 10/13/25: Interviews will be tentatively scheduled for top candidates.  The examination process will include an interview and may include a written and/or performance exercise. Invited candidates will be notified of the date and time of their interview at least one week prior to the interview. 

Position Duties

(May include, but are not limited to the following):

• Supervise, plan, and evaluate the work of assigned staff responsible for performing technical clerical work and providing front office customer service to the public and employees; and participates in the selection, training and development of assigned staff.
• Assists in developing methods to ensure that payroll processing includes the proper application of collective bargaining contract provisions and other policies related to compensation administration; works with the Accounting Operations staff and programmers to implement changes to payroll processes resulting from revisions to labor agreements, laws, or requirements of third party vendors.
• Prepares, verifies and posts journal entries; participates in the posting, balancing and reconciliation of general and subsidiary accounts; researches and analyzes transactions to determine available funds.
• May assist in the compilation of the annual budget by collecting data, verifying information and calculations and developing projections.
• Prepares periodic reports of accounts and journals; analyzes accounts and interprets accounting and financial records; may reconcile disbursement accounts.
• Provides technical accounting and payroll advice and assistance to City departments; provides clear and accurate information to the public and City staff; researches and resolves questions and inquiries from the public and City Staff; responds to oral and written inquiries.
• Maintains or assists in the maintenance of various accounting systems, including payroll, accounts payable, general ledger, cash receipting and accounts receivable, depending upon area of assignment; coordinates or provides training in use of various payroll and accounting software.
• Prepares technical accounting-related studies and reports and provides technical accounting and payroll information and assistance to staff in other City departments, outside agencies and the public.
• May coordinate and monitor revenue activities including accounts receivable, business licenses, tax collections and cash receipts.
• May coordinate delinquent collection procedures for business taxes, licenses, rents, assessments, fees and delinquent utility bills; coordinates referral of accounts to private collection services.
• Responds to and resolves the more complex inquiries and complaints from members of the public and other departments. 
• May coordinate the cash receipting system; download daily receipts, check for accuracy, balance daily deposits; coordinate bank deposits.
• May attend public hearings and meetings, including meetings to determine fees.
• Maintains spreadsheets and processes claims.
• May assist in the preparation of more complex and analytical projects, such as the City’s Cost Allocation Plan.
• May prepare revenue reconciliations, such as property taxes and transient occupancy taxes.
• Assists in coordinating the testing and implementation of any new or updated Finance Department software.
• Performs other related duties that may be reasonably expected as part of this classification. 

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.  The position also requires grasping, repetitive hand movement and fine coordination when using a computer keyboard.  Additionally, the position requires near and far vision when reading and using a computer.  Acute hearing is required when providing phone and personal service.  The need to lift, push and pull files, paper and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Minimum Qualifications

The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following: 

Education and Experience:

• An Associate’s degree in Business, Accounting or a related field from an accredited college or university; and
• Two years of technical experience in accounting.

OR

• High School degree or equivalent; and 
• Four years of technical experience in accounting.

Knowledge:

• Standard accounting principles, practices and procedures related to revenue and accounts receivable.
• Computerized accounting systems.
• Methods and techniques for record keeping and report preparation.
• General office practices, methods and equipment.
• General laws and rules regulating fiscal operations related to revenue and accounts receivable.
• Basic billing and collection procedures. 

Abilities:

• Supervise, train and evaluate assigned staff.
• Develop and coordinate work programs for assigned division.
• Interpret, explain and apply applicable laws, codes and regulations.
• Operate a 10-key calculator with speed and accuracy.
• Make sound decisions within established guidelines.
• Examine and verify financial documents, reports and transactions.
• Prepare clear and accurate accounting and statistical reports.
• Make mathematical computations accurately.
• Read, interpret and record data accurately.
• Communicate clearly and concisely both verbally and in writing.
• Follow written and oral directions.
• Effectively organize assigned tasks and work within deadlines.
• Provide effective customer service and train staff in effective customer service techniques.
• Establish and maintain effective working relationships with City staff, outside agencies and businesses, and the general public. 
• Operate a computer and a variety of word processing, spreadsheet and software applications, including financial and accounting programs.
• Observe safety principles and work in a safe manner.

Licenses and Certificates

• Possession and continued maintenance of a valid class C California driver’s license or the ability to provide alternate transportation which is approved by the appointing authority.
• Successful completion of City of Santa Cruz’s Employee and Leadership Development Program within 18 months of date of appointment.

DESIRABLE QUALIFICATIONS

• Supervisory experience is highly desirable.
• One year of experience related to revenue and accounts receivable, payroll, or accounts payable.

Other Qualifications