District Office - Human Resources Specialist (27715) bei Weber School District

A position has been declared open in the District Office for a Human Resources Specialist.  This position will coordinate FMLA, Paid Parental leaves, ADA, Short-Term Disability, and Long-Term Disability.  They will also provide support to the HR Directors preparing and organizing presentations, documents, and reports.  This position is for 8.00 hours per day, 250 days (12 months) per year. is compensated according to Lane 4 of the Business Salary Schedule, and is eligible for benefits.

***EMERGENCY HIRE***

THIS POSITION IS AN EMERGENCY HIRE, AND WILL REMAIN OPEN FOR 3 WORKING DAYS.  

Applicants shall apply at wsd.schoolspring.com. Files will be reviewed before interviews are scheduled.

Job Description:

As a Human Resources Specialist, you will be responsible for administering and managing employee FMLA, paid parental leave, ADA, short-term disability, and long-term disability.  You will play a key role in ensuring that employees understand their FMLA, ADA, and employer-paid benefits, assist them with any inquiries or issues, and coordinate with insurance providers or third-party administrators to ensure smooth administration of employer-paid benefits.  You will also provide support to the HR Directors preparing and organizing presentations, documents, and reports.

Responsibilities:

1. Administer and manage: FMLA, Parental leave, ADA accommodations, Workers compensation leave, and district retirement benefits. 
2. Payroll Auditing: Coordinate with payroll team to ensure employees on FMLA, parental leave, STD, LTD, and workers compensation are paid appropriately.
3. Enrollment Management: Assist the Benefits Specialist with open enrollment, benefit fairs, and presentations. 
4. Employee Support: Serves as the primary point of contact for employee inquiries related to employee leaves, accommodations, retirement, benefits, providing guidance, resolving issues, and addressing concerns in a timely and professional manner.
5. Compliance: Ensure compliance with federal and state regulations governing employment laws, including but not limited to HIPAA, ADA, FMLA, and paid parental leaves.
6. Communication: Develop and distribute communications materials to educate employees about FMLA, ADA, paid parental leaves, and other relevant information. 
7. Data Management: Maintain accurate and up-to-date records of employee FMLA, ADA, paid parental leave, and other relevant information. 
8. Analysis & Auditing: Assist the Human Resources Director in conducting audits of employee leaves, claims, and program costs to ensure accuracy, compliance, and cost-effectiveness. Analyze trends in usage and costs, and prepare reports that provide strategic insights into the effectiveness of benefits offerings.
9. Wellness Program: Assist the Human Resources Director and Benefits Specialist with coordination of wellness activities.
10. Strategic Recommendations: Based on audit findings and analysis, develop and present recommendations to improve the overall benefits program, focusing on cost optimization, employee satisfaction, and alignment with organizational goals.
11. Training and Education: Provide training and support to HR colleagues and employees on FMLA, ADA, Parental leave, retirement, and other related topics, including self-service tools and resources.

Qualifications: 

• A High School Diploma or equivalent is required; a Bachelor's degree preferred in Human Resources or a business-related field.
• Ability to operate computers, Google Suite, Canva, HRIS systems, and benefits administration software.
• Ability to communicate effectively, both verbally and in writing.
• Ability to operate small office equipment, including copy machines or multi-line telephone systems.
• Experience in Human Resources, or a similar role.
• Strong understanding of FMLA, ADA, employee benefits laws, regulations, Utah State paid parental leave, and compliance requirements.
• Excellent communication and interpersonal skills, with the ability to explain complex benefits concepts to employees at all levels.
• Detail-oriented with strong organizational, problem-solving, and analytical skills.
• Experience in auditing, analyzing benefits programs, and providing strategic insights. 

Working Conditions and Physical Requirements:

• The job occasionally requires light physical exertion, including walking, standing, and other forms of light physical activity.
• Frequent lifting and movement of wellness equipment weighing up to 35 pounds is required.
• Attendance at work is essential.  This position works in an office environment.
• Performs other duties and tasks as assigned by the HR Director.
• Accuracy and attention to detail are critical in every aspect of the job.
• Communicates information to employees through various channels, such as email, intranet, and informational sessions.
• Assist in the preparation and distribution of documents, presentations, and other materials.
• Address employee inquiries regarding FMLA, ADA accommodations, parental leave, retirement, workers compensation, and other related topics in a timely manner.  
• Valid Driver’s License
• This position requires travel to different schools and buildings throughout the district.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER.