Administrative Assistant- Teaching and Learning bei Lindbergh Schools

Administrative Assistant- Teaching and Learning

• Full-time position, 40 hours/week
• Schedule: 12 months, Monday-Friday
• LAOP Level D - Beginning hourly rate: $20.20 subject to experience
• Full Benefits included
• Non-exempt

Summary: To assist the Teaching and Learning team, including the Chief Academic Officer, Executive Directors, Directors, and Coordinators in curriculum development, management, publication, and resources.

Essential Duties and Responsibilities: Other duties may be assigned.

• Maintains accounting records; posts receipts and expenditures to proper accounts
• Assists department administrators to prepare annual curriculum budgets
• Responds to written and/or verbal inquiries concerning department curriculum budget matters
• Ensures that accounting procedures as established by the district are followed
• Manages curriculum implementation, materials orders, and textbook/materials management
• Manages surplus material processes
• Supports maintenance and processing of department curriculum contracts in Vendor Registry database
• Coordinates with Administrative Assistant to the Superintendent and Board of Education to ensure timely submission and accuracy of department curriculum contracts
• Processes requests for meeting space for curriculum development functions
• Supports Curriculum and Assessment writing camp 
• Supports OASIS program lead
• Monitors Teaching and Learning book room
• Coordinates and supports work with STLCC and early college processes. 
• Process purchase orders, requisitions, invoices, and expense reimbursements in alignment with DESE coding requirements and district financial policies.
• Tracks expenditures against multiple funding streams, including Perkins, Enhancement, and other grant allocations.
• Generates monthly, quarterly, and annual budget reports for Perkins.
• Assists with budget preparation and forecasting for CTE/PLTW programs.
• Ensures all purchases and expenditures align with DESE fiscal guidelines and district policies.
• Maintains accurate and auditable financial records for CTE and PLTW programs.
• Assists with required DESE reporting, audits, and data collection related to program compliance.
• Monitors deadlines for state reporting, grants, and funding submissions.
• Functions as a team member carrying out shared responsibilities of the office 
• Assists administrators, teachers, staff, students, families, and community as needed
• Provides professional and courteous customer service to all parents, staff, and visitors
• Attends staff meetings and professional learning as directed
• Performs all work in accordance with governmental laws, state mandates, and Lindbergh policies