Catering and Events Assistant bei River Oaks Country Club

River Oaks Country Club is proud to be a Great Place to Work- Certified™ company!

 Full-time & hourly | from $23.00/hour | Plan beautiful events | Excellent benefits, especially medical coverage through Curative | Gorgeous Location | Outstanding employee amenities

River Oaks Country Club is seeking a Catering & Events Administrator. Reporting to the Director of Catering & Events, you will be responsible for a wide range of administrative duties, planning internal meetings & regular group events, food to-go orders as well as some small to medium sized events. Versatility, flexibility, a friendly disposition and the ability to manage multiple priorities is required.

• Manage office operations including daily events reader board, distribution of daily and weekly BEO packet, maintenance of BEO binder, preparation for weekly BEO meeting, collection of department mail, office supply inventory
• Address Member and Guest inquiries regarding events at the Club via email and over the phone
• Ensure office is always “Guest Ready” including the conference room, kitchenette and reception areas
• Manage departmental billing, processing vendor invoices, tracking unpaid invoices, processing deposits, delivery to and follow-up with accounting and final payments from non-member events
• Print menus and place cards
• Follow-up on all tentative and event inquiries including space holds, issuing contracts and deposit collection
• Support the Catering team with administrative tasks including maintaining calendar appointments, booking meetings, file distribution, following up on requests from internal departments and external vendors
• Complete proposals, contracts and Member questionnaires
• Provide additional onsite and post event support for club/member events with registration assistance and photo documentation
• Coordinate numerous events simultaneously and attain information from Members and their Guests to communicate to operational departments
• Create and manage food to-go orders and all la carte functions
• Conduct start to finish planning for internal meetings, regular groups and small to medium size events, and Children’s Parties.
• Provide onsite support for set-up/ tear down, event flow, act as liaison between the Member, their Guest and internal support staff
• Maintain flexibility with work schedule. Availability on evenings, weekends and holidays is required; Ability to balance/ prioritize work and personal life

• Excellent administrative, telephone, organizational and interpersonal skills
• Demonstrated ability to communicate effectively, including proficiency in clear, concise and compelling written and verbal communication skills, as well as listening and proof reading
• Working knowledge of PC software such as Office, Adobe Acrobat and internet
• Knowledge of logistics involved in planning and execution of basic meetings and events
• Basic presentation skills and aesthetic judgement
• Spearhead new projects or assigned responsibilities on time and within budget with minimal supervision
• Naturally present yourself in a professional manner including attire, attitude, judgement and discretion
• Experience with Delphi and Social Tables a plus

• Attention to detail and willingness to roll up sleeves and pitch in
• Resourceful, efficient with sense of urgency, quick learner and dependable
• Possess honesty, integrity, strong sense of ethics
• Able to work with a diverse group of people and interface with all levels of management
• Builds and maintains positive win-win relationships with internal partners, external vendors as well as with all Members and their Guests
• Communicates effectively with colleagues, management, external partners, Members and their Guests via email, phone and in person exchanges