Detention Deputy Division Chief bei City of Alpharetta, GA, GA

About the Department

Under direction of the Detention Division Chief, assists in the planning, managing, and overseeing the activities and operations in the daily operations at the Alpharetta City Jail; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the Detention Division Chief.

Position Duties

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.   The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and may not necessarily convey the qualifications of incumbents within the position.

• Supervises, directs, and evaluates assigned staff: develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
• Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.
• Enforces and oversees enforcement of all applicable rules and regulations of the jail; ensures safety and security of the general public, facility staff, and inmates.
• Supervises the receiving/processing of incoming inmates; explains jail rules, regulations and procedures; searches prisoners, conducts property inventory, and secures personal property; prepares in-processing documentation; makes photographs and fingerprint records of incoming prisoners; obtains GCIC background reports; conducts book-in interviews; documents personal histories; answers questions from prisoners.
• Supervises the determination of appropriate classification of each inmate according to charges, medical condition, and/or security risk; segregates prisoners into proper cells; assigns jail housing; issues clothing, bedding and personal hygiene items.
• Supervises the monitoring of inmate activities inside the facility on a continual basis, such as during meals, cleaning activities, exercise, work/cleanup detail, recreation, visitation, religious services, personal hygiene, and related activities; takes and records periodic headcounts of inmates; conducts medical/sick call to distribute medications; controls movements of inmates; monitors work details; manages inmate workers/trustees; transports prisoners to medical facilities, other law enforcement facilities, or other locations as assigned.
• Supervises the coordination, monitoring and performance of various functions associated with ensuring the health, safety and welfare of inmates, which may include serving of meals, provision of clothing/bedding, provision of medical aid/supplies, coordination of visitation and telephone communications, or distribution of mail.
• Supervises the maintenance of security of facility; performs periodic security checks of facility; monitors video surveillance equipment; checks door locks; controls door operations; conducts emergency fire drills; conducts jail shakedowns; searches inmates, cells, building and ground areas to locate/remove contraband and to maintain security; assists in controlling/restraining violent/unruly prisoners.
• Supervises staff involved in supervision of inmates attending visitation, during meals, and during medical call; reports unusual observations to superiors; oversees the cleaning of inmates' quarters or cleans cells upon prisoner release.
• Supervises the monitoring of base and two-way radio as assigned; responds to prisoner, employee, or facility emergencies; operates fire suppression equipment; provides first-aid and/or CPR, etc.
• Supervises the conducting of release of prisoners per established procedures; prepares out-processing documentation; runs GCIC reports on inmates; releases prisoners upon bonding out, for termination of cases, or for placement on probation.
• Responds to questions, complaints, and requests for information by telephone or in person from inmates, the general public, court personnel, medical staff, attorneys, clergy, officers, employees, and supervisors.
• Ensures inmates with special needs receive required attention including those with contagious disease, those with suicidal tendencies or special medical problems.
• Supervises the mediation of disputes between inmates and/or staff members; counsels and/or disciplines inmates as required. Supervises the conducting of GCIC checks on arrestees; enters/retrieves computer data including booking cards, prisoner history file, inmate property inventory list, inmate medical information, investigation data, personal and criminal records check, fugitive information, background and history information.
• Conducts shift meetings, seminars, and training sessions as required to maintain knowledge of departmental and city operations, to promote improved job performance, and to maintain knowledge of changing policies, procedures, codes, and laws.
• Assists in developing and administering budget; prepares budget requests; monitors expenditures for compliance with approved budget.
• Performs related administrative functions; maintains statistics and records; generates required reports; monitors and maintains licensures and certifications for staff.
• Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies and procedures; maintains an awareness of new equipment, procedures, trends and advances in the profession; reads professional literature; maintains professional affiliations; participates in continuing education activities.
• Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including compstat profile sheets, j-rosters, inventory sheets, incident reports, activity logs, and medical/sick call sheets; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including incident reports, master count sheets, cell search sheets, floor activity logs, and employee evaluations; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
• Operates or uses various equipment and supplies to complete work assignments: operates and maintains a variety of law enforcement equipment; operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
• Communicates with supervisor, other employees, inmates, clergy, attorneys, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Performs other duties as assigned.

Knowledge and Skills:

• Operations, services and activities of a comprehensive jail administration program. 
• Knowledge of inmate rights.
• Knowledge of supervisory principles and practices.
• Knowledge of jail security principles.
• Skill in decision making and problem solving.
• Skill in dealing with the public.
• Skill in oral and written communication.
• Principles and practices of program development and administration.
• Principles and practices of jail administration, organization, and management.
• Methods and techniques of public relations. 
• Pertinent federal, state, and local laws, codes, and regulations. 
• Recent court decisions and how they affect department operations.
• Principles and practices of municipal budget preparation and administration.
• Principles of supervision, training, and performance evaluation. 
• Functions and objectives of federal, state, and local law enforcement agencies. 
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Occupational hazards and standard safety practices.

Ability to:

• Manage and direct a comprehensive jail administration program.
• Develop and administer departmental goals, objectives, and procedures. 
• Analyze and assess programs, policies, and operational needs and make appropriate adjustments. 
• Identify and respond to sensitive community and organizational issues, concerns, and needs. 
• Plan, organize, direct, and coordinate the work of lower level staff. Interpret, apply, and make decisions in accordance with applicable federal, state, and local policies, laws, and regulations. 
• Analyze complex jail administration issues, evaluate alternatives, and implement sound solutions. 
• Make adjustments to standard operating procedures as necessary to improve organizational effectiveness. 
• Delegate authority and responsibility. 
• Select, supervise, train, and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. 
• Research, analyze, and evaluate new service delivery methods and techniques.
• Prepare clear and concise reports. 
• Prepare and administer large and complex budgets. 
• Effectively present information and respond to questions from groups of managers, customers, and the general public. 
• Meet standards for physical endurance, agility, health and vision. 
• Act quickly and calmly in emergencies. 
• Facilitate group participation and consensus building. 
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. 
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in thecourse of work.

Minimum Qualifications

Combination of education and experience sufficient to successfully perform the essential functions of the job qualifies.

Required:

• Associate degree from an accredited college or university with major course work in criminology, criminal justice, business administration, public administration, or related field. 
• Three years of related experience required to include one years of supervisory experience in jail or prison operations, and experience in planning, budget, personnel, and report preparation
• Must possess and maintain Basic Jail Officer Certification in addition to CPR and First Aid. 
• Ability to meet current requirements set forth by the Police Standards and Training Council for the State of Georgia Certified Jailer
• Possession of a valid Georgia Class C driver’s license and a satisfactory driving record are conditions of initial and continued employment.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and operate office equipment.  Continuous sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils.  Frequent side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist; moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards.  Occasional squatting, kneeling, and reaching above and at shoulder height; moderate grasping to manipulate reference books and manuals; lifting objects weighing 25 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment. 

Hearing: Hear in the normal audio range with or without correction.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Qualifications

This job description does not constitute an employment agreement between the City of Alpharetta and employee and is subject to modifications as the needs and requirements of the position change.

The City of Alpharetta is an Equal Employment Opportunity (EEO) employer.  All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Employee Manual & Benefits Handbook or bona fide occupational qualifications).

In compliance with the Drug-Free Workplace Act of 1988, the City of Alpharetta is committed to providing a safe, quality-oriented and productive work environment consistent with the standards of the community in which it serves. Alcohol and drug abuse poses a threat to the health and safety of City’s employees and to the security of the City’s equipment and facilities. For these reasons, the City is committed to the elimination of drug and alcohol use and abuse in the workplace.

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if they have a physical or mental impairment that substantially limits a major life activity.The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Alpharetta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.