Administrative Assistant (Contract) bei Coconut Software
Coconut Software · Saskatoon, Kanada · Hybrid
- Junior
- Optionales Büro in Saskatoon
At Coconut Software, we believe even the most buttoned-up roles can come with a splash of coconut water. We’re looking for a highly organized, proactive, and creative Administrative Assistant, Office of the CEO to bring their skills (and maybe a little tropical energy) to our growing team in Saskatoon.
This isn’t your typical admin gig; it’s a chance to be a key partner within the Office of the CEO, supporting both daily operations and big-picture projects that keep our senior leadership team running smoothly. From orchestrating schedules to helping bring events and ideas to life, you’ll be right at the heart of the action.
This is a 6-month contract with the strong potential to grow into a full-time role. If you thrive in a fast-paced, high-growth environment and get excited about blending precision with creativity, this could be your next adventure. 🥥
Note: While Coconut Software is a remote-first organization, this role will be based onsite in our Saskatoon office (with some flexibility to work from home).
YOU’RE FIRED UP TO:
- Bring events to life — from company off-sites and socials to thoughtful gifting and swag through our Surf Shop, you’ll make sure our team and partners feel the Coconut vibes.
- Keep the ship sailing — oversee office operations across Saskatoon, Vancouver, and Toronto, ensuring spaces are welcoming and everything from snacks to access cards is handled.
- Support our leaders — manage calendars, expenses, travel, and communication for the senior leadership team (SLT), helping them stay organized and focused.
- Pitch in where it counts — lend a hand with admin and light finance tasks, making sure details don’t fall through any cracks.
WHAT YOU BRING TO THE TEAM:
- Experience in an office environment (bonus if you’ve supported senior leaders or executives).
- A proactive, self-starter mindset — you anticipate needs, solve problems, and take initiative.
- Unwavering discretion and confidentiality when handling sensitive information.
- Creativity and curiosity, with a knack for turning ideas into memorable experiences.
- Strong communication, emotional intelligence, and professionalism in every interaction.
- The ability to juggle multiple projects, stay organized, and keep deadlines on track.
- A natural connector who builds strong relationships across teams, leaders, and vendors.
- Energy, motivation, and a hunger to learn in a fast-paced, high-growth environment.
If this sounds like you, and you’re ready for your next adventure, we’d love to meet you and welcome you aboard the Coco Crew!
Our Investment in You:
- “Cabana Days” - our version of a flexible work week!
To enable our employees to do their best work, offering flexibility to prioritize what is important and to take time needed for rest and rejuvenation when possible based on business and operational needs. - Ability to do your job in a supported, but still flexible environment
- Supported professional development, learning & career opportunities - be supported in your growth journey!
- Regular 1:1 coaching with your leader and regular connection to a passionate executive team
- Work in a team big enough for growth but lean enough to make a real impact
A full range of benefits to keep you happy & healthy;
- Competitive Salaries - we pay fairly based on experience and expertise, not your ability to negotiate!
- Health & Dental Benefits, Virtual Care, & Disability top up - all starting from day 1!
- Virtual mental health and EAP platform
- WealthSimple GRSP & Matching
- Annual Wellness Benefit ($1000 per year)
- Opportunity to work remote - anywhere in Canada!
- Employee Options - everyone shares in our success!
- Internet Subsidy on each paycheck
- Tiki Bucks Incentive Program - everyone is entitled to earn bonuses!
- A People First Company - 4.4 rating on Glassdoor
- Recently named "Most Admired Corporate Cultures" and ranked #6 in "Best Workplaces in Canada" in company size category
Who we are, and what we do:
Mission
Match customers with the right expert, at the right time, so no opportunity is lost.
Values
Collaboration. Honesty. Empathy. Elevate. Resilience. Service Excellence.
Coconut Software makes it effortless for customers to connect with their bank or credit union. Our appointment scheduling, queue management, and video banking solutions are used by leading financial institutions across North America, including RBC, Arvest Bank, Vancity, and Rogue Credit Union. Organizations that use Coconut benefit from a seamless customer experience that improves NPS, reduces wait times, and increases conversion rates.
To date we have raised close to 40M and have been doubling revenue year after year. The team at Coconut has ambitious growth plans to continue to scale the business to new heights by owning the North American market and delivering innovative solutions to our customers.
Coconut has a company culture that is best in class. We foster a community that is unconditionally inclusive, and in return ask that our people contribute their differing perspectives, ideas and experiences for one common purpose: to advance the way people live and work in an environment of diversity, equity and inclusion and workplace belonging.
Some recent awards we're proud of include:
Coconut Software is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of people with disabilities in a timely manner, and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act, 2005.
