Office Administration Assistant & Receptionist bei Beta Bionics, Inc.

About Beta Bionics

Beta Bionics, Inc. is a medical technology company dedicated to bringing innovative type 1 diabetes management solutions to the many, not the few. We are committed to bringing better access to better solutions – and a better life for those living with diabetes – with the world’s first bionic pancreas called the iLet. The iLet Bionic Pancreas is the first and only insulin delivery system that does not require carb counting*, bolusing, correction factors, or pre-set basal rates. The only number needed to get started with the iLet Bionic Pancreas is a user’s weight – the iLet does the rest. The iLet lets users “Go Bionic” with their diabetes management.
*User must be carb aware.

Successful candidates will be working with highly experienced colleagues, who are amongst the best in their fields. We have a mission-driven, passionate and collaborative culture where you will have a high degree of empowerment and opportunity to make a significant impact. 

Please contact us if you fit the profile below and if you are interested in joining the Beta Bionics team!

Summary/Objective:

Coordinates the administration activities for the local facility and reception activities. Assists the local management team with planning and execution of team building events, travel plans and office supply requests.

Essential Duties and Responsibilities

[Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualified candidates who need a reasonable accommodation with the application process and/or to perform the essential functions of the position should notify the company’s HR contact]

• Under direction of the management team, assists in planning, coordinating and executing the needed activities to support onsite/offsite team building events.
• Assist with travel arrangements for local management team.
• Manages the procurement and purchase of office and kitchen supplies.
• Works within constraints of annual budget for the facility and events.
• Organize and schedule appointments, meetings, and vendors.
• Receive and direct phone calls, mail and visitors.
• Works in accordance with quality system procedures.
• Other duties as assigned by Supervisor and local management team.

Required Education and Experience

• 5+ years of experience in the field or related area, or combination of education and work experience.
• Proficient in MS Office.
• High school diploma or equivalent.

Preferred Experience and Qualifications

• Previous admin or assistant experience.
• Knowledge of office managements systems and procedures.
• Ability to work well under pressure and to meet multiple and occasional competing deadlines while maintaining a cooperative working relationship with other employees and supervisor(s).
• Ability to work in a highly detailed environment where mental focus and accuracy of work output is essential.
• Excellent written and verbal communications skills, including ability to represent the company to both internal and external audiences.
• Strong organizational and planning skills.
• Must be highly organized and able to execute tactics in a timely manner.

Work Environment and Personal Protective Equipment

• This job operates in a professional office environment, within a well-lighted work area with good ventilation and normal noise levels from office activities. This role routinely uses standard office equipment such as computers, phones, photocopier, and scanners.

Physical Demands

• While performing the duties of this job, the incumbent is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with co-workers.
• This position requires up to five percent (5%) travel.

Location

• This role is based full-time, five (5) days per week in our office in Irvine, CA.

Salary Range

$60,000 - $80,000

Benefits

• Comprehensive medical and dental coverage
• FSA and HSA Plan Options, including an annual company contribution to the HSA
• 401(k) program with employer match
• Generous vacation accrual and paid holiday schedule

Equal Employment Opportunity Statement

It is the policy of Beta Bionics to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Beta Bionics will provide reasonable accommodations for qualified individuals with disabilities.