Front Desk & Administrative Assistant bei SchoolAI

About the role

We’re looking for a Front Desk / Administrative Assistant who brings a friendly, organized presence and keeps our office running without a hitch. You’ll be the first face people see when they walk through the door and the steady hand behind the details that keep the team moving forward. From greeting visitors with a smile to supporting scheduling, logistics, and day-to-day operations, this role is a mix of hospitality, coordination, and behind-the-scenes admin that makes the magic happen.

This is a full-time, hourly role based onsite in Lehi, UT Monday through Friday, 8:30am–5:00pm.

What you'll do

• Be the friendly face and first point of contact for visitors, candidates, and partners.
• Keep the office humming — from supplies and snacks to conference room calendars.
• Jump in on scheduling support for team meetings, interviews, and events.
• Pitch in with onboarding and People ops — setting up new hires, helping with employee events, and making sure people feel welcome.
• Manage logistics with an eye for detail.
• Coordinate small but mighty moments — team lunches, celebrations, offsites.
• Keep communication flowing by handling calls, emails, and general inquiries.
• Lend a hand on special projects and step in wherever the team needs an extra set of hands.
• Handle incoming mail & packages, light support tickets, and administrative HR tasks to keep things moving smoothly.

Qualifications

• 1–3 years of experience in a front desk, admin, or office coordination role (bonus points if it’s at a start-up).
• Strong organizational chops — you love systems, checklists, and staying one step ahead.
• Clear, friendly communication skills (both written and verbal).
• A natural host — people feel welcome, comfortable, and taken care of when you’re around.
• Comfortable juggling multiple things at once without dropping the ball.
• Pro with Google Workspace (Docs, Sheets, Calendar, Gmail).
• Trustworthy with sensitive information and able to handle it with care.
• A proactive problem-solver who doesn’t wait to be asked — you see what needs to get done and make it happen.