Administration Officer bei Social Infrastructure and Citizen Services

We currently have an opportunity for an Administration Officer to join our Government and Integrated Facilities Management team in Sydney. Help play a key role in supporting the delivery of quality facilities management services. Reporting to the Contract Manager, you'll help deliver high-quality outcomes that support our essential services.

What You’ll Do 

This role offers a broad scope, with key responsibilities including:
 

• Follow up with Service Delivery Partners regarding missing documentation in the My Work application.
• Process supplier payments and ensure accuracy in client invoicing.
• Meet monthly invoicing submission deadlines.
• Perform general accounts receivable, accounts payable, and payroll tasks.
• Handle other ad hoc administrative requirements as requested by Downer and Clients.

What You’ll Bring 

• Proven capability in managing high-volume transactional environments with accuracy and efficiency. 

• Strong background in contract administration or similar administrative functions. 

• Familiarity with facilities or property management operations is highly regarded. 

• Proficiency in Microsoft Excel and exposure to enterprise systems such as SAP. 

• Exceptional attention to detail, clear communication skills, and the ability to meet deadlines in a dynamic setting.
   

More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

What It Means to Belong at Downer

We’re proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career. 

• With 30% of vacancies filled internally you’ll find real opportunities to advance your career.

• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.

• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we.  With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals.  Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.