Contracts and Risk Management Specialist II bei Loudoun County Public Schools

Job Overview

This is technical procurement work in the preparation of solicitations, awards, contracts for equipment, supplies, and services for schools and administrative offices.  An employee in this job class is responsible for working with school-based staff, central office staff, and outside organizations to prepare specifications and solicitations, contracts, renewals and awards. The Contracts and Risk Management  Specialist II will create and review contracts, perform maintenance of related purchasing records, controls, and documents, and following through on issues that may arise during the life of the contract under the supervision of the Procurement Supervisor or Risk Supervisor.  

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Prepares solicitations including specifications, meeting with users to compile needed information from users and other sources; review of bids, proposals and contracts, awards for posting and School Board agenda items as necessary
• Reviews contracts to ensure compliance with School Board policies, State Code and LCPS legal contracting guidelines
• Uses automated solicitation system to create and receive solicitations and assists user departments in their evaluation and award recommendation
• Monitors contract expiration dates and completes renewal of contract or prepares new formal solicitation or contract as appropriate
• Collects all the required vendor documentation including vendor certifications, certificates of insurance, SCC compliances and other documents as required for solicitation and contract review process
• Records solicitation and contract information in automated contract management system 
• Coordinates multiple solicitations and contracts in various stages
• Maintains official solicitation and contract records, files, and documents
• Completes paperwork to request County and Town permits for school and community special events on school properties
• Provides contract information to school and central office bookkeepers, account managers, vendors, and other jurisdictions
• Communicates with vendors and departmental staff to resolve issues involving the solicitation of goods and services
• Researches availability of cooperative contracts to be used by Loudoun County Public Schools
• Assists Risk Supervisor with property damage and  incident follow-up including collection of documentation and information
• Composes contract documents and LCPS Forms and Guidelines as needed for goods/services; facilitates contract modifications based on contractor/user requests; ensures vendor compliance with all insurance, bonding and license requirements; disseminates pertinent information to stakeholders

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

     Education

     Associate’s Degree in business administration, finance, marketing, purchasing or related field

     Experience

     Five (5) years of experience in procurement, contracts management and solicitations. 

     Licenses and Certifications

     Knowledge, Skills and Abilities

• Knowledge of procurement methods, types, principles and procedures as they apply to the public procurement process
• Ability to prepare formal solicitation documents and evaluate in terms of price, quality, and ability of vendor to meet all terms and conditions; to perform purchasing support work; to perform office work quickly and efficiently; to plan, organize, and prioritize work effectively; to communicate effectively both orally and in writing; to establish and maintain effective working relationships with others; to work under pressure and/or frequent interruptions
• General knowledge of materials, supplies, services, and equipment used in schools
• Familiarity with automated procurement systems preferably experience using Oracle Procurement and iSupplier as well as Online Solicitation and Contracting systems

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Supervisor, Contracts and Risk Management

FLSA Status: Non-exempt

Months/Days/Hours: 12 months/ 254 days / 8 hours

Salary Level: Universal 12

Salary Scale: https://www.lcps.org/compensation

Salary Range: $31.70- $40.84

Remote Work Eligible: Partial

Remote Work Disclosure

Employees who perform the responsibilities of the above position have been identified as having the potential to telework. Telework is defined as completing one's duties and responsibilities at a site other than one's assigned duty location. In order to be eligible for telework privileges, an employee must have demonstrated consistent, positive performance and have the support and approval of their direct supervisor. In addition, these employees must have reliable high-speed internet and a designated workspace that allows them privacy while completing sensitive and confidential work.  Employees who are non-exempt and are teleworking will work their required scheduled hours and gain approval from their supervisor if they work more than 8 hours a day or more than 40 hours in a workweek.  Teleworking privileges can be amended, changed, or revoked based upon the performance of the employee, as well as the needs of Loudoun County Public Schools.