Accounts Payable bei Fabcon Precast

Purpose/Summary 

Enter vendor invoices into the accounts payable system, ensure invoices have appropriate documentation and approval, and invoices are paid based on the payment terms agreed upon with each vendor. 

Essential Duties and Responsibilities 

•  Electronically sort and route invoices by division that were received through the AP email invoice address
•  Back up/support the receptionist in routing AP invoices received through the mail, and scan in for further processing
•  Manually enter invoices into the system as needed
•  Work through/resolve electronic invoice capture software issues as they arise
•  Ensure all invoices are routed to the correct person for authorization/approval
•  Make sure all invoices have proper approval through the purchase order systems or manual approval, and are matched against the correct purchase order when required
•  Ensure sales/use tax compliance on all invoices
•  Work with supply chain in resolving Purchase Order issues
•  Take discounts on invoices when approved
•  Prepare ACH and check payment batches. Upload electronic files to the bank.  Prepare in-house checks when needed
•  Manually enter employee reimbursements
•  Set up new vendors when approved, including W-9 information
•  Keep vendor list up to date (new addresses, name changes) 
•  Audit vendor statements and answer vendor questions. Reach out to vendors when missing invoices are identified.
•  Maintain tax exemption forms 
•  Research and resolve vendor problems
•  Assist Accounts Payable Supervisor in resolving issues related to old outstanding checks and items received but not yet invoiced.
•  Other projects or duties as assigned

Basic Qualifications

 Two (2) year Associate of Accounting degree or equivalent accounting experience 

Other Required Qualifications 

• 2-3 years prior A/P experience
•  Strong written and verbal communication skills to interact with internal and external business partners 
•  Comfortable working in a high volume environment
•  Basic computer knowledge (MS Office Suite) 
•  Keyboarding and 10 key abilities 
•  Basic Math skills 
•  Ability to work in a team environment and willingness to assist others as needed
•  Available to work overtime as needed

Preferred Qualifications

Strong problem solving /decision making ability

Physical Requirements

Office: Move 25lbs (not for all jobs, reasonable accommodations will be made), work with a computer for extended periods of time 

Work Environments

Quiet with some ambient noise, climate controlled, fluorescent lighting 

Opportunity for position to become a hybrid role with 2-3 days working from home each week once fully trained