Legal Municipal Assistant bei City of Boise, ID

About the Department

The City of Boise is hiring a Legal Municipal Assistant!

The Legal Municipal Assistant provides a wide range of administrative and clerical support to the City’s Legal Department. This role is ideal for individuals with strong organizational and administrative skills who are interested in gaining experience in a legal environment. Responsibilities include coordinating travel, processing public records requests, ensuring professional certifications are current, organizing and maintaining legal files, and supporting attorneys with document preparation and department operations. The position requires attention to detail, professionalism, and the ability to manage sensitive information while following established procedures.

Why Join the City of Boise?
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to employee perks and support. Most positions are eligible for the benefits listed below:

• Healthcare: Zero-premium medical coverage for you and your family, plus affordable dental and vision options, and a post-employment health savings account.

• Retirement & Investments: PERSI retirement benefits, 401(k) or 457(b) pre-tax options with employer match, and 457(b) Roth after-tax options.

• Wellbeing Program: Earn up to $500 cash per year, plus alternative transportation incentives.

• Generous Paid Leave: 10 hours of vacation per month (increasing with tenure), 12 paid holidays, 8 hours of sick leave monthly, and 10 weeks of parental leave.

• Life & Disability: Basic life and long-term disability coverage at no cost to you.

• Other Perks: Flexible spending accounts, supplemental insurance options, tuition reimbursement, free local bus pass, corporate discounts, AFLAC, and an Employee Assistance Program for counseling and support.

Position Duties

Handles moderately complex issues and problems and refers more complex issues to higher-level staff.

Creates and maintains electronic civil case files. Utilizes the case and document management systems to scan, maintain, organize and close all electronic case files. Handles information of a sensitive or confidential nature in a professional manner. 

Reviews a variety of legal documents and letters for grammar and punctuation, accuracy and completeness utilizing various legal and grammatical resources. Electronically and/or manually files documents with appropriate authority, agency, or court. Records judgments and other documents with the recorder’s office. Organizes documents for assigned attorneys prior to hearing or trial. 

Processes incoming legal documents, forms and records including complaints, real estate contracts, resolutions, and ordinances. Ensures all newly received documents conform to established policies and regulations for routing to the appropriate civil staff. 

Serves as a backup to the reception desk by professionally greeting and directing visitors to appropriate locations and personnel. Courteously answers a multi-line phone system and transfers calls to appropriate employee after ascertaining from the customer the nature of the inquiry or request. Responds to information requests and provides legal information about court processes, court rules, court records, and forms, which is differentiated from legal advice which is only given by an attorney. 

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Minimum Qualifications

Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of progressively responsible experience in providing administrative and or operational support, or an equivalent combination of education and/or experience.

Knowledge of:

• Standard office practices
• Best practice methods
• Equipment including computers and modern computer software

Ability to:

• Interpret legal documents
• Governing regulations, policies, and procedures under the supervision of a paralegal or attorney
• Effectively explain departmentally and court policies and procedures
• Maintain a high level of confidentiality
• Remain calm in stressful situations and deal courteously, professionally, and firmly with individuals who may be emotional in order to convey critical information
• Operate a personal computer using word processing, database, e-mail, document management, imaging/scanning, and/or spreadsheet software
• Type a minimum of 50 wpm, consolidate information from various sources into a prescribed format
• Manage high-volume caseload responsibilities with continuous interruptions and occasionally conflicting priorities
• Use correct English grammar, punctuation and spelling
• Work independently and in a team environment using appropriate discretion and judgment, occasionally with minimal direct supervision
• Display an attitude of cooperation and work harmoniously with all levels of city employees the general public and other organizations
• Communicate effectively in the English language at a level necessary for efficient job performance
• Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training
Three years of progressively responsible experience providing administrative and/or clerical support in a legal environment, with emphasis on reviewing and/or organizing legal documents.

Functional knowledge of:; legal terminology, forms, methods, and procedures; what legal information can be provided by support staff and what can only be provided by a licensed attorney; legal/litigation procedures; citation rules; rules of court; the discovery process; trial preparation processes; case file management.

Licensing And Other Requirements

Valid state-issued driver's license

Special Requirements
Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Driving Record Check

Criminal Justice Information System background check (CJIS)

Other Qualifications

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
Also, the employee is rarely pushing/pulling up to 50 pounds. Work includes sensory ability to talk and hear. Employees will sit, walk, stoop, kneel, crouch and crawl. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions.

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