Budget & Management Analyst bei City of Charlottesville, VA

About the Department

The Budget & Management Analyst performs professional work in the preparation, analysis and communication of budget documents and fiscal reports, and makes recommendations for resource planning and other budget related transactions, under the general supervision of the Director of Budget & Performance Management.

To learn more about the City's Budget & Grants Management Office, please click the following link: https://www.charlottesville.gov/169/Budget-Grants-Management

The preferred hiring amount is between $60,250.87 - $71,069.39 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities. 

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

Position Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Performs a wide range of professional work in multiple administration functions with the Budget Office including analysis and project management.
• Performs a variety of technical and professional work related to monitoring and reporting on citywide business processes, activities, outcomes, and problem solving.
• Performs data entry functions necessary for proper data input into the computerized budget and/or accounting systems.
• Performs data collection activities in support of existing studies, projects, or programs, including conducting research and participating in work group collaboration.
• Formats data sets and performs qualitative and descriptive statistical analyses to aggregate and assimilate data for displaying potential patterns and trends.
• Confers with City departments and representatives to help document workloads, programs, and needs.
• Prepares and analyzes budget reports on both the department and fund level.
• Participates in the development and implementation of strategic and management initiatives at the citywide and department level.
• Assists with capital improvement planning, and the development of operational budget.
• Assists with development of public presentations on various budget issues.
• Assists in preparation for budget work sessions and special work sessions as called by City Council during the year; and attends applicable meetings when necessary.
• Represents the department on cross-departmental teams and teams reviewing funding requests.
• Assists in developing policies, processes and related forms/documents related to capital and operating budgets.
• Collaborates with department managers, city agencies, and intergovernmental and nonprofit agencies, reviewing their funding requests to assess the best use of city funds.
• Updates, designs, and implements improvements to the Budget Office website and collaborates with Communications to lead the department's online and social media activities.
• Establishes and maintains physical and electronic files, frequently of a confidential and/or sensitive nature, including but not limited to internal personnel data.
• Provides support for special projects, such as serving on committees and teams, as requested.
• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and reliable attendance.

Other Duties

• Performs additional duties to support operational requirements as apparent or assigned.

Minimum Qualifications

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education such as college.

• Master’s degree in related field.

• Bachelor’s degree in public administration, business, finance, accounting, or related field, AND either a relevant internship or some work experience in budgeting, data entry or analysis, financial administration or analysis, business administration or management, public administration, human resources, or other similar area.

• Associate degree in public administration, business, finance, accounting or related field, AND at least 2 years of work experience in budgeting, data entry or analysis, financial administration or analysis, business administration or management, public administration, human resources, or other similar area.

• High School diploma or GED AND at least 4 years of work experience in budgeting, data entry or analysis, financial administration or analysis, business administration or management, public administration, human resources, or other similar area.

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Preferred:

• Related experience in local government or public sector.

Certifications/Licenses/Other Requirements:

• Required to successfully pass a pre-employment background check and pre-employment drug screen.

Knowledge, Skills, Abilities and Other Characteristics:
Job Knowledge

• Knowledge of the principles and practices of public administration, with particular reference to governmental budget and finance administration. 
• Knowledge of the policies, procedures, and practices to develop and monitor budgets. 
• Knowledge of the mission, goals, objectives and organizational structure of the assigned budget's unit or program.

Reading

• Intermediate: ability to read and understand newspapers, magazines, journals, multi-step instruction manuals, and reference materials.

Writing

• Intermediate: ability to prepare reports and to present financial and statistical data in clear and concise form; ability to prepare business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.

Math

• Intermediate: ability to deal with number systems; simple formulas, practical application of fractions, percentages, ratios/proportions and measurement.

Communication Skills

• Intermediate: Communicates effectively and expresses ideas clearly and concisely to both individuals and groups, and in public. Establishes and maintains effective working relationships with staff, elected officials and the public.  Contacts may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Independence and Decision-Making

• Requires Limited Direction: Exercises initiative and judgment in identifying and resolving budgetary and fiscal issues. Normally completes work according to their own judgment, requesting supervisory assistance occasionally. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.

Technical Skills

• Skilled: comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities.

Fiscal Responsibilities

• Assists in oversight of budget preparation of a division or department budget. Does research and prepares recommendations for organization-wide budget expenditures.

Supervisory Responsibilities

• No responsibility for direction or supervision of others.

Other Characteristics

• Manages competing priorities and shifting requirements.
• Excellent organizational skills and time management; sometimes under strict time constraints to meet multiple deadlines.
• Effective customer service skills.
• Works closely with others as part of a team.
• Understands and works effectively with sensitive and confidential issues and/or information.
• May require additional hours outside of normal schedule, which may include evening and weekend hours.

Other Qualifications

Physical Demands:

• Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to remain in a stationary position more than 50% of the time.
• Must be able to communicate information and ideas so others will understand.  Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).
• Must constantly operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
• Must occasionally move about inside the office to access file cabinets, office machinery, etc. 
• Must constantly position self to maintain files in file cabinets.

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.  

Work Environment:

• Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
• The noise level in the work environment is usually moderate.

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