HCC&J PEP Coordinator bei Glenville State University, WV

About the Department

 Job Description: Prison Education Program Coordinator

 Location: Glenville State University (primarily at Huttonsville Correctional Center & Jail)
Department: Off-Campus Programs
Reports To: Prison Education Program Manager
Travel Required: Although this position is located at Huttonsville Correctional Center and Jail, the successful applicant will work closely with     the Glenville-based Prison Education Program Manager, to include regular visits (roughly twice a month) to GSU.

Purpose of the Role

Coordinate and manage educational services for incarcerated students enrolled in Glenville State University’s Prison Education Program at HCC&J. Ensure smooth operations between university departments, prison staff, and students.

Position Duties

Core Responsibilities
 Program Coordination

• Work with various stakeholders (faculty, financial aid, registrar, etc.)
• Plan course schedules and rotations aligned with degree requirements
• Maintain records and reporting for students and faculty
• Facilitate security paperwork for GSU faculty, adjunct instructors, and staff who teach or assist students within the facility

• Academic advising and support
• Assist with documentation like applications, transcripts, financial aid
• Regular student and staff meetings
• Proctor exams as needed

• Handle textbook logistics (ordering, delivery/pickup)
• Process registrations
• Share instructional resources with faculty

• Liaise with Financial Aid Office to ensure compliance

• Attend training sessions, maintain policy compliance
• Support a respectful and efficient working environment

• Coordinate with Inmate Employment Office
• Supervise inmate workers (TAs, tutors), complete timesheets and evaluations

• Manage student eligibility, incident reports, records, and other items necessary for the GSU PEP through the West Virginia Division of Corrections and Rehabilitation (WVDCR) system

Minimum Qualifications

Minimum Qualifications

• Required: 
  • GED/ High School Diploma
  • Valid Driver’s License/ state issued ID for entry into the correctional facility
  • Able to pass a background check for both GSU and the correctional facility (fingerprinting at the facility may also be required.)
• Experience or Willingness to Learn in any of the following areas:
  • Program coordination or case management
  • Teaching or adult education
  • Comfortable and experienced working inside correctional facilities
  • Experience with Excel, Word, and videoconferencing software (e.g., Microsoft Teams, Zoom)

• Comfortable and experienced working inside correctional facilities
• Strong administrative, organizational, and communication skills
• Able to manage sensitive student information and adhere to strict security protocols
• Flexible, independent, and collaborative
• Committed to education access and justice-involved populations

• This role is part of a broader initiative to expand educational opportunities in prisons, and it plays a crucial part in student success and reentry preparation.
• Physical presence is essential—this is not a remote or desk-only position.
• Interaction with incarcerated individuals, prison officials, and university staff requires professionalism, empathy, and strong interpersonal skills.

Other Qualifications

Applicants should submit a letter of interest, curriculum vitae, samples of professional work, teaching statement, copies of transcripts (official transcripts needed when hired) and contact information for three professional references.  Apply online at https://www.schooljobs.com/careers/glenville.edu
 Screening of all applications will begin immediately and continue until the position is filled. Glenville State University is proud of its commitment to diversity. Women, members of minority groups, and people with disabilities are encouraged to apply.