Little Rock Marathon Assistant Manager bei City of Little Rock, AR
City of Little Rock, AR · Little Rock, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Little Rock
About the Department
JOB OBJECTIVE: To provide assistance to the Little Rock Marathon Manager in planning and execution for the annual Little Rock Marathon and related activities, events and projects, to include customer services relations, event and project management, as well as assisting in promotion and marketing of the Little Rock Marathon and related events/projects.
Position Duties
- Provides assistance to the Little Rock Marathon Manager in the planning and execution of all aspects of events of the annual Little Rock Marathon and related activities to include but not limited to solicitation of sponsorships, development of a comprehensive marketing strategy, volunteer recruitment and coordination, operations and course management, medical management, vendor relations, advertising, permit applications, scheduling emergency transportation, logistics, security.
- Assists in developing policies and procedures for the operation of the Little Rock Marathon to include logistics, planning, travel, budgets, policies and promotions; implements upon approval.
- Assists in assigning, prioritizing, and directing the work activities of assigned personnel to include full-time, part-time, temporary employees, contractors, and volunteers.
- Assists in reviewing costs, revenues and other data and implements changes as necessary; analyzes, determines requirements, and recommends funding for various activities and programs; assists in compiling information for development of the annual budget for the marathon related activities; monitors expenditures to ensure budgeted amounts are not exceeded and to ensure compliance with budgetary guidelines.
- Represents the City in the solicitation of funds for sponsorships for the Little Rock Marathon and related activities; works with civic, community, and business leaders to obtain funding and sponsorships to ensure adequate funds are available for marathon activities.
- Assists in promoting awareness and interest in the Little Rock Marathon and Department of Parks and Recreation in the state of Arkansas and the surrounding region by assisting with special activities to include, disseminates promotion and marketing information to on various social media platforms.
- Compiles information, prepares bid specifications, and contacts vendors to order merchandise and promotional items for the Little Rock Marathon and related activities.
- Posts information on the Little Rock Marathon website and social media platforms to inform the general public about Marathon events and activities.
- Investigates and resolves operational and administrative problems or complaints related to Marathon activities and events; reports findings and solutions to Little Rock Marathon Manager and Director of Parks and Recreation.
- Assists in development and implementation of short and long range goals and action plans which support the Little Rock Marathon’s mission and long-range strategic business and marketing plans.
- Conducts research, analyzes data, and compiles monthly, quarterly, annual, and special narrative and statistical reports; researches materials for the preparation and implementation of special marathon-related activities.
- Attends Parks and Recreation meetings to answer questions and provide information regarding marathon events and activities; responds to citizen complaints relating to marathon activities; prepares and provides regular and special written reports regarding fundraising, marketing, public information, public relations, and related issues.
- Serves as liaison to various local and state municipalities and other agencies or organizations regarding marathon activities.
- Maintains an inventory of materials and supplies for Marathon activities and events; acquires materials list and ensures materials are available as needed; orders supplies, receives, unpacks, inspects, and ensures proper storage of all materials and supplies.
- Moves rocks, picks up sand bags, benches, etc. or other heavy items for the annual marathon and related activities and events; operates a forklift, man lift, articulating boom in the performance of assigned duties.
- Establishes and maintains hard copy and computer files and records relating Little Rock Marathon activities, events, and operations.
- Operates a computer with database, desktop publishing, graphics, spreadsheet, and word processing software in the performance of essential job functions.
- Operates a City pool automobile in the performance of essential job functions.
SUPERVISORY RESPONSIBILITIES: Marathon Assistant, as well as part-time, temporary, contract employees, and volunteers.
Minimum Qualifications
These knowledge, skills, and abilities are usually, although not always, acquired through completion of a Bachelor's degree in Public Relations, Public Information, Marketing, Advertising, Business Administration, Public Administration, Journalism, Communications, or a related area; four (4) years of experience planning a large-scale event; two (2) years of experience in public relations, marketing, public information, fund raising, or a related area; two (2) years of experience in fundraising, grants administration, grants writing, or a related area; one (1) year of supervisory experience or related area. Equivalent combinations of education and experience will be considered.
ADDITIONAL REQUIREMENTS:
Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.
Must be available to work nights, weekends, and holidays.
DISCLAIMER:
This document does not create an employment contract, implied or otherwise.
- Knowledge of the principles and techniques of marketing, public information, and public relations.
- Knowledge of event management and logistics principles and practices.
- Knowledge of fundraising methods and techniques.
- Knowledge of grant writing methods and techniques and grant program administration.
- Knowledge of English grammar and syntax.
- Knowledge of communications media including all social media.
- Knowledge of standard office practices and procedures.
- Knowledge of hard copy and computer filing and record-keeping systems.
- Knowledge of research methods and techniques.
- Knowledge of budget processes.
- Knowledge of event security plan development.
- Knowledge of event operation plan development.
- Knowledge of racing trends and developments.
- Knowledge of descriptive statistics.
- Knowledge of computer fundamentals and business software, including database, desktop publishing, spreadsheet, and word processing software.
- Skill in the operation of a computer, utilizing database, desktop publishing, spreadsheet, and word processing software.
- Skill in the operation of an automatic transmission automobile.
- Ability to determine annual budget requirements and monitor budget expenditures for budgetary compliance.
- Ability to design and produce brochures, flyers, press releases, information pamphlets, media announcements, public presentation materials, and other promotional/public information materials.
- Ability to coordinate and plan activities with diverse individuals from various social and economic backgrounds, small and large groups of individuals, various age groups, and ethnicities.
- Ability to provide assistance in the development of marketing and public information plans.
- Ability to recruit, supervise and direct the activities of volunteers.
- Ability to assign and direct the work activities of assigned personnel.
- Ability to perform mathematical calculations.
- Ability to conduct research and analyze and compile data.
- Ability to prepare narrative and statistical reports.
- Ability to maintain hard copy and computer files and records.
- Ability to communicate effectively; both orally, with individuals and groups, and in writing.
Other Qualifications
The physical demand characteristics and activities indicated below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
YES | NO | |
work involves lifting, pushing, pulling or carrying 40 pounds or more | X | |
work involves the operation of earth-moving equipment or commercial motor vehicles | X | |
work involves the operation of non-commercial motor vehicles | X | |
work involves the operation of tools such as axes, shovels, sling blades | X | |
work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors | X | |
work involves balancing, bending, climbing, stooping, twisting, or reaching out in unusual positions | X | |
work involves sitting for long periods of time | X | |
work involves running, standing, or walking over a long period of time | X | |
works above ground or floor level, such as on stools or ladders | X | |
works in a relatively high average degree of temperature over a long period of time | X | |
work involves considerable physical exertion of the whole body over a long period of time | X | |
work involves exposure to hazardous conditions | X | |
work requires near vision (20 inches or less) | X | |
work requires distance vision (20 feet or more) | X | |
work involves detection of color differences | X | |
work involves determination of the correct location of a sound, such as footsteps | X | |
work involves hearing and understanding conversation or sounds | X | |
work involves speaking/talking | X |
“For purposes of physical demands, the chart above subsumes the chart below.”
Strength Level | Duration of lifting or carrying | Level of Strength |
Sedentary work | Seldom lifts up to 10 pounds. Occasionally lifts up to 10 pounds. Frequently lifts an object weighing less than 1 pound. Constantlylifts objects with no weight. Spends less than 33% of the average workday standing. | |
Light work | Seldom lifts up to 11-25 pounds. Occasionally lifts up to 11-25 pounds. Frequently lifts 1 – 10 pounds. Constantlylifts objects with a weight of 1 pound or less. | |
Medium work | Seldom lifts up to 26-50 pounds. Occasionally lifts up to 26-50 pounds. Frequently lifts 11 – 25 pounds. Constantlylifts objects with a weight of 1 10 pounds. | |
Heavy work | Seldom lifts up to 51-100 pounds. Occasionally lifts up 51-100 pounds. Frequently lifts 26-50 pounds. Constantlylifts objects with a weight of 11 - 25 pounds. | |
Very Heavy work | Seldom lifts over 100 pounds. Occasionally lifts over 100 pounds. Frequently lifts over 50 pounds. Constantlylifts objects with a weight over 25 pounds. |
