Executive Assistant bei Bexar County, TX

About the Department

Position Duties

• Provides Elected Official/Department Head with major administrative and technical assistance in executing office operations including the development of office administrative procedures
• Responds to complaints from Elected/Appointed Officials, outside organizations, Department Heads, County employees, and the public
• Compiles and maintains statistics and develops complex reports using spreadsheet and database software
• Researches County policies and procedures, statutes, and speech material for the Elected Official/Department Head
• Attends and participates in meetings on behalf of the Elected Official/Department Head and prepares reports of proceedings
• Prepares agendas for office/departmental, County-wide, or public meetings and presentations
• Communicates with Elected/Appointed Officials, Department Heads, news media, and public on behalf of Elected Official/Department Head
• Provides general administrative/clerical support to staff, including copying, answering telephones, and updating/maintaining files
• May supervise, lead and/or train administrative or clerical support personnel
• Performs related duties as required

Minimum Qualifications

• Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Public Administration, Criminal Justice or a closely related field, and four (4) years administrative experience in an office environment; or an equivalent combination of education and experience
• Good knowledge of office administration; good knowledge of and skill in applying rules of grammar, spelling, and punctuation
• Skill in supervising professional and clerical employees; skill in researching information; skill in operating personal computer and basic office equipment
• Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy; ability to effectively respond to questions and complaints; ability to communicate effectively, both verbally and in writing; ability to adjust to rapidly fluctuating situations; ability to manage multiple projects simultaneously; ability to establish and maintain effective working relationships with co-workers, County employees, Elected/Appointed Officials, governmental representatives, constituents, outside agencies, news media, and the public
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek

• Constantly working in indoor conditions
• Occasionally moves items weighing up to 15 pounds
• Occasionally moves about the office
• Frequently communicates with others; must be able to exchange accurate information
• Constantly operates a computer and other office productivity machinery
• Positions self to perform essential functions
• Must be able to remain in a stationary position

Other Qualifications

EQUAL OPPORTUNITY EMPLOYER


 

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.