Payroll Management: - Process accurate, timely biweekly payroll using ADP Workforce Now, ensuring compliance with federal, state, and local regulations.
- Maintain accurate payroll records, including new hires, terminations, pay adjustments, overtime, bonuses, and deductions.
- Resolve payroll discrepancies promptly and provide timely responses to employee payroll inquiries.
- Coordinate with Finance to reconcile payroll accounts and support year-end tax filings.
- Monitor and manage employee and temporary staff work hours, attendance, scheduling, and leave approvals; set up temporary employees, provide timecard reports to agencies, and ensure accurate invoicing based on approved hours.
- Ensure payroll accuracy by supporting the implementation and enforcement of policies related to working hours, timekeeping, and attendance tracking.
Benefits Administration: - Administer employee benefits programs (health, dental, vision, retirement, etc.), maintaining accurate enrollment and status data in ADP and related systems.
- Manage open enrollment, communicate plan changes, and process qualifying life events.
- Serve as the primary contact for benefits vendors, brokers, and employees, assisting with claims, coverage issues, and benefits education.
- Conduct surveys or feedback sessions to gather insights on employee perceptions of the benefits program and identify opportunities for improvement.
- Monitor benefit offerings to ensure alignment with employee needs, regulatory requirements, and company objectives.
Reporting, Analytics, and Compliance: - Generate and analyze payroll and benefits reports using ADP and Power BI, identifying trends, metrics, and providing actionable insights.
- Prepare compliance-related filings, reports, and audit documentation for payroll and benefits.
- Ensure all payroll and benefits practices comply with applicable employment laws, tax requirements, HIPAA, and company policies.
- Stay current on changes to payroll and benefits regulations, updating processes and policies as necessary.
Employee Support, Training & HR Collaboration: - Support onboarding and offboarding processes to ensure accurate setup and termination of payroll and benefits.
- Provide training to HR staff on benefits administration processes, equipping them with the tools and knowledge to support employees effectively.
- Collaborate with HR colleagues to ensure employee lifecycle events are processed correctly in payroll, benefits, and performance systems.
Performance Management Process:. - Configure and maintain the performance management process in ADP, ensuring accurate setup for tracking reviews, feedback, and goal-setting, and collaborate with HR leadership to analyze trends and recommend process enhancements.
Continuous Improvement: - Identify opportunities to streamline payroll, benefits, and performance management processes through automation, system optimization, and best practices using ADP and Power BI.
- Partner with HR leadership to develop strategies that improve payroll accuracy, benefits engagement, and cost efficiency.
Other Responsibilities Including Safety: Complies with all job-related safety and other training requirements. | Requirements | Education & Qualification: - Bachelor’s degree in Payroll Administration, Accounting, Finance, or a related field (advanced degree a plus), with prior payroll and benefits administration experience.
- Payroll and benefits certifications such as CPP (Certified Payroll Professional), FPC (Fundamental Payroll Certification), CEBS (Certified Employee Benefit Specialist), or CBP (Certified Benefits Professional) are a plus.
- Prior payroll and benefits experience.
Skills & Ability - Possess excellent verbal and written communication skills, as well as a dynamic presence when presenting in front of a business audience
- Possesses a high level of ethics and integrity and can be trusted with confidential employee and company information.
- Excellent time management and project/process management skills, with a proven ability to juggle and re-prioritize based upon business demands.
- Demonstrates a collaborative, confident and assertive style; able to proactively build and maintain strong, supportive relationships with all levels in the organiation
- Employs coaching strategies when applicable and influences business partners and peers to achieve common goals.
- Demonstrates an ability to resolve sensitive and complex matters, respectfully and efficiently.
- Problem-solving and decision making skills, including the ability to deal with ambiguity.
- Proficient in MS Office applications and has worked in various HRIS/Payroll systems
- Ability to guide and direct work in a cross-functional teamwork environment
Physical Requirements (lifting, etc.): - The employee is frequently required to sit (50%), stand, and walk (50%).
- Physical demands involved in office work such as the ability to use desk telephone/cell phone to talk and hear or converse with other employees; uses hands to handle and feel, work on a computer up to 7 hours a day and close vision required for computer usage.
- Infrequently, may need to lift up to 30lbs.
Work Environment (Office, Warehouse, temperature extremes, etc.): - Standard office environment without unpleasant or hazardous conditions where temperatures are controlled for heat and air conditioning.
- Occasionally, walks through laboratories, warehouse or plant floor working environments and will be required to wear appropriate PPE for each work area including safety shoes, hair net, safety glasses, face mask, gloves, or disposable jumpsuit.
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