Walupe Health Center Administrator bei Pascua Yaqui Tribe, AZ

About the Department

The incumbent will be responsible for the overall administration, management, and maintenance of the Walupe Health Center-Pascua Yaqui Tribe Health Services Division (HSD) Facility in the town of Guadalupe, Arizona. This includes managing day-to-day operations, ensuring compliance with safety regulations, and providing excellent customer service to building occupants. Coordinate building maintenance and work orders with the Pascua Yaqui Facilities Management Department. As well as planning, organizing, and supervising a wide variety of HSD administrative functions for the Walupe Health Center.

Position Duties

1. Facility Management: Oversee the maintenance and repair of building systems (HVAC, electrical, plumbing, etc.) and manage routine inspections to ensure the building is operating efficiently.
2. Occupant Relations: Serve as the primary point of contact for occupants and address any issues or concerns regarding the building's services or conditions.
3. Vendor Management: Coordinate with third-party contractors and vendors for building maintenance, janitorial services, and other needs. Ensure that services are performed in accordance with contracts and timelines.
4. Safety & Compliance: Ensure the building complies with all local codes and regulations, including fire, health, and safety standards. Conduct regular safety inspections and drills.
5. Budgeting & Cost Control: Prepare and manage the building's budget estimates, ensuring efficient allocation of resources and controlling costs where possible. Track expenses, including maintenance, utilities and other operational expenses through the Tribe’s Financial System.
6. Emergency Response: Act as the building’s emergency contact and be prepared to respond to and manage emergencies, including power outages, water leaks, or fire alarms.
7. Administrative Duties: Maintain accurate records of maintenance schedules, contracts, and work orders. Prepare regular reports for the building to HSD Executive Director and Health Administration. Other administrative duties include coordinating and promoting services provided by the Center, serving as the liaison between the HSD Executive Director and the communities, civic and social organizations located in the Guadalupe area, participating in the revision and/or development of policies and procedures related to the Walupe Health Center, assisting in resolving complaints, issues and communicates with the HSD Executive Director and Health Administration on sensitive and/or confidential issues received by the community.
8. Administrative Supervision: Provide administrative supervision of the Walupe Health Center to ensure all services provided by various providers, contracts and tribal employees are carried out in an efficient and professional manner.
9. Perform other duties of a similar nature or level as requested by the HSD Executive Director.

Minimum Qualifications

Knowledge of:

• The principles and practices of public administration and public relations; Management principles;
• Tribal government operation, organizational structure, tribal o?cials, and their functions;
• Research and statistical methods and techniques used in public administration;
• Local building codes and safety regulations;
• Building systems, including HVAC, plumbing, electrical, and fire safety;
• Ordinances, codes, and policies governing Tribal operations;
• Consensus building techniques;
• Yaqui communities and local/regional a?airs and issues;
• Yaqui culture, customs, resources, and traditions, and/or a willingness to learn.

• Ability to read, interpret, comprehend, and comply with written documents or instructions furnished through various modes, including written oral, diagram, or schedule format.
• Ability to listen, communicate, and constantly interact with a wide range of diverse individuals and personalities professionally.
• Intermediate skills in successfully operating computer equipment and general software applications, including word processing, spreadsheets, presentation software, database programs, and a general understanding and skill working with enterprise software programs.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to handle emergencies and troubleshoot problems efficiently.
• Ability to work effectively in a dynamic environment presenting multiple priorities.
• Excellent interpersonal, communication, and written skills; proven ability to work independently with various stakeholders.
• Strong organizational and leadership skills, with business-oriented thinking.
• Public speaking and presentation skills.
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisors, management, Council members, and the public. Have the ability to sufficiently exchange or convey information and receive verbal and written work instructions.

Other Qualifications

Bachelor’s degree in healthcare, business or public administration, or a related field and a minimum of 3 years of experience in healthcare, business or public administration and management, building/facilities management; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Special Requirements:

• Certification in building management (e.g. BOMI or IFMA) preferred;
• Proficient in building management software preferred;
• Master’s degree in healthcare business or public administration, a related field preferred;
• Experience with tribal government;
• Must possess and maintain a valid Arizona Driver’s License;
• Must have a current Level 1 Arizona Clearance Card or be able to obtain one within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in termination from this position.