Executive Assistant bei David Zwirner Gallery

David Zwirner is seeking an Operations Assistant to assist both our Partner/Chief Operations Officer and Chief Digital Officer. Qualified candidates should be highly organized, responsible, and motivated, with an interest in gaining experience in the day-to-day function of a professional office environment. 

Executive Assistant | $60k-65k

Primary responsibilities include:

• General administrative support for both the COO and CDO, including management of the daily task and call list; arranging travel, submitting expenses, scheduling both internal and external meetings, and meeting preparation.
• Support CDO rolling out new tools, staff trainings, team meetings, events and expenses for both business areas.
• Select general administrative support, as needed, for other members of the Operations team.
• Submit invoices approved by the COO and CDO, and ensure prompt payment with the Gallery’s finance team.
• Effectively communicate and coordinate with internal cross-functional teams.
• Additional tasks and projects as requested.

Desired Skills:

• Excellent verbal and written communication skills to interact effectively with staff at all levels, and vendors.
• Positive energy, willingness to learn and a proactive “can do” attitude.
• Thorough and detail-oriented with the ability to pivot quickly.
• Strong knowledge of contemporary art and an acumen for technology.
• Proficiency with the G Suite toolset - Gmail, Docs, Drive, Calendar
• Experience working with one or more project / team collaboration tools ideally Notion, Jira, and Slack
• Independence and Speed: Candidate needs to be quick, able to multitask and prioritize

What you’ll need to have:

• The ideal candidate will have a BA degree or equivalent (design/art/technology focus preferred)
• At least two years related experience or the equivalent.
• Candidate must be focused, reliable, and have an interest in art 
• BA in Art History, Art Business or similar a plus

Must be able to work with team members at all levels, and requires 5 days/week on site.

Position hours are Monday–Friday, 10am to 6pm. Candidate will occasionally need to work additional hours. Only qualified candidates will be contacted. Absolutely no calls, emails or walk-ins please.