Educational Specialist (0096860) bei University of Hawaii, HI

About the Department

Title: Educational Specialist
Position Number: 0096860
Hiring Unit: Information & Computer Sciences, College of Natural Sciences
Location: UH Manoa Campus
Date Posted: 09/03/2025
Closing Date: 10/01/2025
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Temporary/Permanent: Permanent
 
Duties and Responsibilities (* Denotes Essential Function)

1. * Under the general supervision of the Department Chair and Department Associate Chair, administer and implement all operational aspects of the Information Computer Sciences graduate programs.
2. * In coordination with the department leadership, acts as industry liaison for ongoing internships, outreach programs, competitions, capstone events, career fair activities, and other external opportunities.
3. * Works with industry partners to establish and maintain professional programs. Works with student organizations on activities involving corporate partners and external relationships.
4. * Designs assessment studies in collaboration with the Department Chair, conducts research and analyzes resulting data to assess learning outcomes for graduate and undergraduate courses and programs by monitoring key benchmarks.
5. * Works with the graduate programs’ chairs and the College of Natural Sciences Administrative Services Office on personnel transactions, including but not limited to hiring graduate students for teaching assistantships.
6. *Serves as the graduate program coordinator for the Information and Computer Sciences Department
7. * Responsible for the documentation of graduate student academic progress, and expedites follow up action with participants and other units on campus.
8. * Helps the graduate program chairs to review and oversee the processing of graduate student applications and instructs the Graduate Admissions Committees for each program policies and rules for admissions.
9. * Participates in the orientation of new students and determines the eligibility of graduate students who apply for teaching assistantships.
10. * Assists with recruitment for donor sponsored graduate assistant fellowships.
11. * Works with faculty, chairs, and the College of Natural Sciences Administrative Services Office for some work related to submission of grant proposals.
12. * Responsible for communications with current and prospective graduate students by administering and updating the departmental list servers, department news, web pages.
13. * Monitors, implements and updates electronic databases to record and track relevant graduate student information.
14. * Interprets, develops, implements, reviews and may modify policies and procedures to ensure compliance.
15. * Establishes and maintains positive working relationships within the UH system necessary to accomplish these duties.
16. Other duties as assigned

Minimum Qualifications 

1. Possession of a baccalaureate degree in education, sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for academic program support in higher or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the field of academic program support in higher education as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with academic programs higher education (admission & records, registration, or program review, assessment, advising).
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. 

Desirable Qualifications 

1. Masters' degree in education or sciences.
2. Experience in the preparation of reports for the purposes of accreditation or student assessment in the academic setting.
3. Knowledge of local IT, software, and other computer-related industries
4. Prior experience working in IT, software, or other computer-related industries.
5. Working knowledge of higher educational institutions procedures and/or relevant programs in support of higher education, such as BANNER or STAR (registration and advising), or Kuali (purchasing and procurement).
6. Experience with grant proposal submissions.
7. Familiarity with academic procedures and policies at higher educational institutions with undergraduate and graduate degree programs.
8. Working knowledge of web-based tools (e.g. web page design, social media)
9. Familiarity with Information & Computer Sciences undergraduate and/or graduate curriculum.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

(1) Resume;

(2) Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;

(3) The names and contact information (telephone number and email addresses) of at least three professional references; and

(4) Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc) REDACTED. If requested transcripts are unobtainable by closing date, please indicate in where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (July 23, 2025) to email copies of your transcripts to [email protected]. Official transcripts will be required if selected to fill the position.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

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Inquiries: 

College of Natural Science Human Resources (CNSHR), [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
 In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
 In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
 Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/