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Administrative Assistant - Kachemak Emergency Service Area bei KENAI PENINSULA BOROUGH, AK

KENAI PENINSULA BOROUGH, AK · Homer, Vereinigte Staaten Von Amerika · Onsite

56.617,00 $  -  56.617,00 $

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About the Department

Under the general direction and supervision of the fire chief or their designee, the Administrative Assistant performs required administrative and accounting functions. 

Position Duties

High school diploma or equivalent; two years’ experience as an administrative assistant. Must be skilled in the use of personal computers and supporting software in a Windows base environment, using MS Office products including Word and Excel.  Must possess experience in bookkeeping and accounting. Have knowledge in the areas of purchasing and inventory. Must have excellent organizational skills and be able to work with minimum supervision and make independent judgments and decisions effectively. This position requires a valid Alaska driver's license to perform all job functions. Experience in Emergency Services or a similar dynamic environment preferred.

Minimum Qualifications

 

  1. Screens telephone and office callers by furnishing the information requested or referring the caller to the proper individual for handling when appropriate.
  2. Arranges schedules, appointments and meetings for members of the administrative staff, maintains schedule of use of community room facilities.
  3. Responsible for tracking accounts payable using spreadsheets, purchase orders, petty cash, monitoring budgetary accounts and submitting budget transfers.
  4. Assists with entering Volunteer Responder pay sheets into the borough’s timesheet system
  5. Assists the Fire Chief in preparation of annual budget drafts, applications for funding, annual fiscal reports, and statements to the borough finance department.
  6. Assists Fire Chief with coordinating and confirming schedules for coverage of personnel. 
  7. Assists in maintaining an effective purchasing and inventory control program including ordering, requisitioning and maintaining all items and supplies necessary to department operations. 
  8. Responsible for the maintenance and organizations of a variety of departmental files, records, mail lists, manuals, and indexes to support daily administrative operations.
  9. Prepares administrative correspondence and reports in areas pertaining to budget, personnel, and general administration.
  10. Attends meetings of the service area board, takes minutes, maintains records, and transcribes minutes.
  11. Acts as confidential assistant.

Other Functions:
  1. Other related duties as assigned.

Other Qualifications

While performing the duties of this job, the employee is frequently required to communicate orally and to use hands and fingers dexterously to operate office equipment; regularly required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Jetzt bewerben

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