Administrative Assistant of Safety & Support Services bei Richmond County Schools

Administrative Assistant of Safety & Support Services

Reports to:                             Assistant Superintendent of Safety & Support Services

Terms of Employment:            12 months

Qualifications:

• Associate degree preferred
• Graduation from high school and any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Must possess fluent writing skills, interpersonal and oral communication skills, and organizational skills to prioritize tasks
• Must have the ability to multi-task projects, people, and events to perform the job effectively
• Must be able to perform essential job functions without direct supervision
• Must be Notary Public or willing to become one

 
Essential Job Functions:

• Places and receives telephone calls, records messages, and keeps Assistant Superintendent informed

• Processes all incoming and outgoing mail

• Assesses needs, orders, and maintains supplies, materials, and equipment

• Performs any bookkeeping tasks associated with the specific position

• Maintains regular filing systems and searches files for specific information

• Prepares correspondence and reports as instructed

• Maintains a schedule of appointments and coordinates conferences and  

    meetings

• Utilizes current technology to complete tasks

• Makes necessary arrangements for meetings including date, location and time, contacts

   those who need to attend and prepare all materials on matters discussed.

• Accepts responsibility for office reports and office operations

• Makes routine decisions in accordance with established policies and procedures

• Makes travel arrangements for Directors and Assistant Superintendent 

• Prepares and maintains financial records to include purchase orders, procurement cards, and travel reimbursement

• Interacts professionally and appropriately with the public and district staff in person and

on the telephone

• Performs other duties and responsibilities as assigned by supervisor

Must be able to:

• prepare, read, and comprehend a variety of job-related forms, reports, spreadsheets, maps,   

   plans, records, documentation, and correspondence in all languages required by the job.

• understand and conform to all rules of punctuation, grammar, diction, and style

• speak to individuals or groups of people with poise, voice control and confidence

• respond adequately to inquiries or complaints

• write using standard convention in all languages required by the job

• apply principles of logical or scientific thinking to define problems, collect data, establish  

   facts, and draw valid conclusions.

• apply common sense understanding to follow instructions furnished in written, oral or

   diagrammatic form

• communicate effectively and efficiently in all languages required by the job using whatever

   communication device or system required (telephone, Braille).

• use/interpret job related terminology, mathematical formulas, and functions effectively and

   efficiently

• deal with people beyond giving and receiving instructions

• perform under stress, deal with persons acting under stress and adapt when confronted

   with emergency situations

• be sensitive to cultural differences among individuals and groups of people

• operate/use a variety of automated office machines and other office equipment

Work Environment & Physical Requirements

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Generally, the job requires sitting, walking, and standing. This job is performed in a generally clean and healthy environment.

*All employees are to adhere to ALL of Richmond County Schools Board of Education Policies. They are located on the RCS County website under District Information. Click on Board of Education. Policies are located at the bottom. Call if you need assistance.

Employment will require an extensive background check.