Technology Department Secretary bei Venus Independent School District
Venus Independent School District · Venus, Vereinigte Staaten Von Amerika · Onsite
- Junior
- Optionales Büro in Venus
Technology Department Secretary
Summary
This role involves ensuring the smooth operation of the Technology Department office by collaborating with leaders and staff. The position requires attention to detail, as purchasing, receiving, and inventory all run through the secretary. This individual also serves as an advisor to the director on office efficiency, and as a subject matter expert on the inventory system. By paying attention to the details, the departmental secretary helps the rest of the department focus on leveraging their technical skills to solve problems and improve technology implementation throughout the district.
Job Title: Technology Department Secretary Wage/Hour Status: Non-Exempt
Reports to: Director of Technology & Innovation Pay Grade:
Dept. /School: Information Technology Date Revised: 9/2025
Primary Purpose:
Ensure efficient operation of the Technology Department office and provide clerical services for the department’s administrative staff.
Qualifications:
Education/Certification:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding, computer, web browser, and digital file maintenance skills
Experience with Google Suite (Gmail, Drive, Docs, Sheets, Slides, etc.)
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Customer service and interpersonal skills
Strong written and verbal communication skills
Self motivated learner
Collaborative skills (team player)
Ability to document processes and create guides for others
Emotionally composed, ability to remain calm under stress
Ability to overcome challenges and adversity
High level of attention to detail
Self awareness
Ability to ask for help when needed
Experience:
One year of secretarial experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements
- Monitor and process time records including leave requests and reports; compile information and submit to central office according to established procedures and deadlines
- Maintain a departmental calendar of events as needed
- Compile, maintain, and file all reports, records, and other documents as required
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff
- Assist staff members as needed
- Schedule meetings and appointments and support calendar/time management for department administrators
Accounting and Inventory
- Comply with financial processes and procedures
- Assist with departmental budget preparation and maintain accurate records of expenditures
- Prepare and process purchase orders and receive, store, and issue supplies and equipment
- Maintain inventory of fixed assets, equipment, and supplies; coordinate e-waste recycling
- Manage inventory system and workflows; ensure accountable items are inventoried upon delivery
- Review help desk/inventory system data, compile reports, and advise department administrators on system issues
Other
- Assist with planning, preparation, and setup of departmental meetings and activities
- Sort, distribute, or deliver documents, mail, packages, and deliveries
- Maintain confidentiality
- Follow district safety protocols and emergency procedures
Supervisory Responsibilities:
None
Working Conditions:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Sample Workload
- 25% Input requisitions, process purchase orders, receive shipments, and coordinate invoice payment with accounts payable
- 20% Manage district technology asset inventory and inventory system
- 20% Answer phone calls, draft correspondence, and coordinate tasks
- 10% Maintain financial and inventory records/documentation
- 10% Assist departmental administrators with calendar/time management
- 10% Organize supplies/e-waste
- 5% Professional Development
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employee Signature: Date Signed:
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