Dean’s Office Student Assistant bei University of Kansas
University of Kansas · Lawrence, Vereinigte Staaten Von Amerika · Onsite
- Optionales Büro in Lawrence
Job Description
- Perform diversified clerical/administrative support activities for the Dean and Associate Deans as requested with the highest level of confidentiality and professionalism
- Serve as the first point of contact for visitors to the School of Pharmacy
- Respond to inquiries via the KU School of Pharmacy phone and email
- Manage course catalog and course scheduling
- Provide administrative support to the Associate Dean for Academic Affairs in all areas related to scheduling and university catalog.
- Other administrative duties as assigned by Pharmacy Administration
- Serve as School of Pharmacy Building Manager. Identify maintenance and facilities issues and works directly with appropriate KU departments to resolve.
- Coordinate and manage building reservation system including all internal and external events.
- Responsible for communicating electronic lockup hours for the School of Pharmacy doors.
- Responsible for oversight of room use in the SOP, including faculty, staff, and students' organization requests.
- Serve as the liaison for communication between student organizations, Administration, and student government
- Work in conjunction with Associate Deans and administrative staff in planning, organization and execution of School of Pharmacy professional events (including but not limited to; White Coat, Pinning, Hooding, Sr. Retreat, first year Student orientation, Watch Parties, Deans Advisory Council.)
Disclaimer
Work Schedule
Contact Information to Applicants
[email protected]
Required Qualifications
- High school diploma or GED equivalency.
- Computer skills with Microsoft suite software as demonstrated in the application materials.
- Excellent written communication skills and attention to detail as demonstrated by application materials.
- Excellent verbal communication skills as demonstrated during interview.
- Ability to work independently with minimal supervision as demonstrated in the application materials.
Advertised Salary Range
Preferred Qualifications
- Knowledge and experience with KU administrative processes.
- Previous experience in a front desk or receptionist role as demonstrated in the application materials.
- Previous experience in a customer service role as demonstrated in the application materials.
Position Overview
Their primary responsibility is to assist the Dean, Associate Deans, and administrative staff with a variety of confidential clerical and operational tasks. They help manage the course catalog and course scheduling, building reservations, monitor room usage, and ensure building doors are scheduled to lock and unlock at appropriate times. Additionally, they serve as liaisons between student organizations, administration, and student government, and assist with room scheduling.
Throughout their employment, Dean’s Office Student Assistants are expected to uphold and embody the values and professional standards of the School of Pharmacy.
Reg/Temp
Additional Candidate Instruction
- Resume
- Cover letter that briefly explains interest in the position and how the student’s background aligns with the role
- Three references who can speak to the student’s reliability and work ethic
Position Requirements
Employment Conditions
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.