Legal Secretary/Paralegal bei City of Elgin, IL

About the Department

Performs intermediate legal skilled clerical work for the law department.

Position Duties

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

• Serving as receptionist; preparing, processing and maintaining legal office files and records; serving as clerical support to the law department staff.
• Receives telephone calls and visitors, provides general information, directs to appropriate staff;
• Prepares correspondence and legal papers including briefs, opinions, proceedings, orders, complaints, decisions, contracts, ordinances, resolutions, commitments, affidavits, etc.;
• Drafts or assists with drafting pleadings;
• Prepares pleadings and other legal documents for filing in court systems;
• Drafts and prepares exemption petitions, deeds, closing statements, affidavits of title, bills of sale, leases and other contracts;
• Prepares case files and subpoenas;
• Assists attorneys with court preparations;
• Sets up and maintains filing systems and office procedures;
• Types reports and statements;
• Process purchase requisitions, pay invoices and maintain account balances;
• Assist Risk Manager with claims processing and workers’ compensation claims;
• Respond to Freedom of Information Act (FOIA) requests, review requests for appropriate documentation and redactions;
• Keeps confidential files;
• Performs related tasks as required.

Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES:

• General knowledge of legal office practices, procedures, equipment and secretarial techniques
• General knowledge of department functions, organization and policies
• Thorough knowledge of legal terminology and spelling
• Thorough knowledge of various related computer software programs, including MS Office Suite
• Ability to establish harmonious working relationships with others
• Ability to work under pressure
• Must be well organized and perform work independently
• Ability to lay out and type complex forms and tables
• Ability to make difficult arithmetic calculations
• Ability to type at a reasonable rate of speed
• An effective communicator to deal with other employees and the general public
•  Must be able to work in a highly confidential office environment. 

EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school and considerable increasingly responsible secretarial experience in a legal office.

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