ACCOUNTS RECEIVABLE SUPERVISOR bei GO KIDS INC

Description

Full Time, Exempt, Salary Range: $70,225 - $76,642 Annually

BENEFITS:

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Employee Assistance Program
• Tuition Reimbursement Program
• Student Loan Repayment Program
• Life insurance
• Paid time off
• Retirement plan

SUMMARY: Responsible for the direct supervision of the Accounts Receivable- Alternative Payment Team. Monitoring the accuracy and completeness of Alternative Payments attendance and provider payments requirements as required by the California Department of Education Regulations. Facilitates the monthly accounts receivable process by applying the approved Go Kids policies and procedures related to Attendance, Accounts Receivable, and Collection. Perform various accounting functions related to the Alternative Payment program under the direct supervision of the Accounting/Payroll Director to include the overall review of the attendance process and provider payments. Prepare and maintain interrelated financial records in relation to individual departments, projects, and Go Kids as a whole in accordance with the HR & Fiscal Policy and Procedure Manuals of Go Kids, Inc.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, as well as other duties and responsibilities that may be assigned.

I. ACCOUNTS RECEIVABLE/BILLING – Alternative Payment Program

· Analyzes the general ledger to ensure reconciliation with the detail ledger or supporting schedule related to attendance and accounts receivable.

· Manage the monthly attendance review process to provide assurances that all attendance has been submitted for preparation of the state claims.

· Train new staff in attendance coding, including proper usage of RMR rates, and understand state regulations

· Mentor the Accounts Receivable Specialist regarding Go Kids policies and procedures, and California Department of Education Regulations.

· Attend all meetings related to updating Attendance, Accounts Receivable, and Collection Policy and Procedures

· Review and maintain accounting policies and procedures related to attendance and accounts receivable and update as needed.

· Code and post parent/family fees to parent accounts. 

· Performs variance analysis reporting relating to attendance and accounts receivable billing.

· Issue monthly tuition statements for all Go Kids’ clients.

· Post accounts receivable to the general ledger.

· Audit family files monthly as part of the Audit Team.

· Maintain credit card agreements and process credit card payments.

· Coordinates and prepares pertinent information for the external accounting firm and auditors.

· Enroll in appropriate training to adhere to the department’s professional development goals.

· Analyze outstanding Accounts Receivable and review collections with your designated FSW. Periodically assess uncollectible receivables and record associated write-offs when deemed necessary.

· Interface regularly with the Family Service Workers (FSWs).

· Interface with clients to discuss outstanding receivables.

· Maintain and keep current appropriate binders – NOA, Billing, Provider, Credit Memos, Journal Entries, Accounts Receivable Aging, etc. 

· Continue to increase professional knowledge and skills associated with accounting.

II. OTHER RESPONSIBILITIES

· Assist with training and effectively coach staff and Administration staff regarding fiscal procedures focused on attendance, accounts receivable, and collections.

· Supervise and manage Accounts Receivable Specialist – Alternative Payment.

· Conduct monthly one-on-ones with staff and an annual performance review process.

· Mentor and set an example to AR/AP staff related to caseload management and use the existing caseload as a model to establish and set job expectations. 

· Responsible for job cross-training and assisting with onboarding new AR/AP staff at their respective offices, ensuring they have the necessary training, resources, and equipment to perform their job.

· Recommend improvements to current practices within the fiscal department.

· Keeps abreast of current regulations, trends, and practices in general accounting and office administration professions.

· Uses equipment and materials safely and acceptably, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities.

· Assist with additional support as needed by the Finance Department.

· Conducts self in a manner reflecting credit on Go Kids and encourages others to do the same. 

· Collaborate with the Accounting/Payroll Director and AR Training Arena liaison to discuss training needs or areas needing attention

· Meet once a month with the Accounting/Payroll Director to discuss upcoming deadlines and special tasks to be completed and delegated to AR/AP staff

Requirements

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES:

· Requires general knowledge of accounting principles, including federal, state, and local laws and regulations governing organizations, specifically as it relates to state-subsidized childcare development programs and services. 

· Must be organized, creative, independent, and self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization, and driven by excellence.

· Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.

· Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.

· Thorough knowledge of office administration (including efficient filing systems, office machines and equipment, and computer software, including MS Excel and other accounting software) and skilled in customer service and employee relations.

· Must present a neat, professional appearance.

· Must be able to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.

· Requires a good sense of humor and belief in working as a professional, cohesive team member.

EDUCATION and/or EXPERIENCE:

· Associate degree (A.A/S.) in accounting or a related field or equivalent from a-four-year College and two to three (2-3) years’ related experience in a business and/or non-profit environment. Experience in Accounting, Payroll, and attendance record keeping is essential. Supervisory experience is necessary, along with an understanding of fund or job cost accounting. Possess a valid CA driver’s license and pass criminal record clearances.

LANGUAGE SKILLS: 

· Ability to read, analyze, and interpret general business periodicals and governmental regulations. Ability to write reports, business correspondence, and procedures with conformance to the prescribed style and format. Ability to effectively present information and respond to questions from government entities, employees, managers, clients, and the general public.

· Bilingual and Biliterate skills required. 

MATHEMATICAL SKILLS: 

· Ability to work with generally accepted accounting procedures, balance sheets, profit/loss statements, and mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures & amounts with a 10 Key.

REASONING ABILITY: 

· Ability to define and solve practical problems and deal with a variety of concrete variables, occasionally in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

PHYSICAL DEMANDS and WORK ENVIRONMENT: physical demands and work environment characteristics described here are representative of those that must be met (or may be encountered) by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Physical Demands: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle, or feel objects, tools, or controls, sit, stand, reach with hands and arms, and walk. Occasionally required to climb or balance; stoop, kneel, or crouch; lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

· Work Environment: While performing the duties of this job, the employee occasionally works in outdoor weather conditions and wet (humid) conditions and is occasionally exposed to the risk of electrical shock. Noise level in the work environment is usually moderate and can sometimes be noisy.

Come work for a winning team!