Operations Manager bei Brenau University

EQUAL OPPORTUNITY: Brenau University is an equal opportunity employer and educator. The university does not discriminate on the basis of race, color, sex, sexual orientation, pregnancy, national or ethnic origin, age, religion, creed, disability, marital status, veteran status, citizenship, genetic information, or any other category protected by applicable federal or state laws in its employment practices or educational programs.

HIRING PROCESS: All submitted application materials are forwarded to the appropriate department for review. Hiring recommendations are made at the departmental level.

DRUG-FREE WORKPLACE: Brenau University is a drug-free workplace as certified by the Georgia Workers Compensation Board.

ELIBILITY: Successful applicants must be eligible to work in the United States on or before the confirmed start date. This includes being a U.S. citizen, a lawful permanent resident, or a foreign national with work authorization that doesn't require employer sponsorship. Individuals must maintain this eligibility throughout employment.

Position Summary:

This staff member works at the Ivester House branch of the Brenau Center for Counseling and Psychological Services located in Gainesville.  This staff member is responsible for operational and administrative tasks needed to run the outpatient mental health clinic, as well as with administrative and operational tasks related to the Brenau Internship Consortium.  

Preferred Qualifications:

Two years of college classes and some office manager experience or experience in a mental health setting preferred. 

Minimum Qualifications:

• Excellent writing skills
• Excellent computer skills (Word, Excel)
• Excellent office management skills
• Excellent interpersonal skills, including good telephone manners and ability to work with diverse groups

Job Duties & Responsibilities:

• Works under the direction of BCCPS director at Ivester House, the BCCPS assistant director at Ivester House, and the Lynn J. Darby School of Psychology & Adolescent Counseling Office Manager
• Must learn and apply ClinicNote or other software as electronic health records for the clinics
• Works with clinic directors on client-related needs (intakes, scheduling, forms, records, marketing)
• Under the direction of the clinic directors, manages student clinic coordinators (including hiring, training, and scheduling)
• Manages and coordinates the BCCPS research study at Ivester House
• Coordinates ordering of psychological assessment materials and clinic supplies; maintain assessment inventory and check-out procedure; orders general office supplies
• Works with Internship Coordinator to plan and organize internship-related events
• Helps prepare files, interview process and scheduling, and paperwork related to internship applications
• Manages clinic databases and Time2Track system including intern and supervisor evaluations
• Maintains list of resources for interns and student therapists 
• Manages Ivester House social media and marketing projects as needed
• Assists with minor accounting duties associated with clinic fees paid by clients
• Must maintain professional appearance; must be well organized, responsible, and discreet
• Must provide secretarial services for the BCCPS Ivester House clinic including maintaining accurate records and handling routine administrative tasks
• Must complete tasks in a timely way
• Must maintain confidentiality and follow HIPAA guidelines
• Assist with organizing didactics for internship
• Other clinic and office tasks as assigned

Supervisory Responsibilities:
No supervisory responsibilities required. 

Work Hours:

Half-time/20 hours per week.  Generally, Monday – Friday with some day and some evening hours depending on Ivester House hours and needs. Hours may be extended to meet the needs of the department.   

Environmental and Working Conditions/ Physical Demands and Aptitudes:
Sedentary work. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Prolonged periods sitting at a desk and working on a computer. Must have the ability to travel short distances, and/or drive a vehicle to deliver and pick up materials. Exerting up to 15 pounds of force to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Title IX Implications:

Responsible employee
Any employee who is not a confidential employee. Brenau University requires that all Responsible Employees MUST report any possible sexual harassment or discrimination based on sex to the Title IX Coordinator when the employee has information about conduct that reasonably may constitute sex discrimination or sex-based harassment under Title IX or this part. Employees are encouraged to report these concerns in writing via email. When an employee or a student (or a person who has a legal right to act on behalf of a student) informs any employee (including both Responsible and Confidential employees) of the employee’s or student’s pregnancy or related conditions, that employee must promptly provide that person with the Title IX Coordinator’s contact information and inform that person that the Title IX Coordinator can coordinate specific actions to prevent sex discrimination and ensure the employee’s or student’s equal access to the Recipient’s education program or activity.

Payroll Status:  
Hourly, Non-Exempt

Campus Designation:
This is an on-site position based at the Historic Gainesville Campus located in Gainesville, Georgia. 

Travel Requirements:   
 As-needed on occasion, mostly to and from other campus locations, Ivester House, or within a 10-mile radius. 

Benefits:

• Financial and Retirement: Direct deposit, 403b retirement options, and a variety of paid time off benefits.
• Paid Leave: 12 weeks of paid parental leave.
• Professional Development: A tuition waiver for courses at Brenau University and tuition benefits at other colleges through reciprocal programs.
• Campus Privileges & Other Entertainment: Access to campus facilities like the Trustee Library, Schrader Athletic Center, Hopkins Dining Hall, and the pool. Free or reduced admission to a wide range of cultural events in the community, including performances for young audiences through the Gainesville Theatre Alliance (GTA).

Special Requirements:
Brenau University performs criminal background checks on all new hires. Employees must maintain a favorable criminal history while employed, and random background checks may be conducted. Additional checks may be performed for certain roles. Credit checks are required for positions that handle company funds or credit cards. Motor Vehicle Reports (MVRs) are run for employees who operate a university vehicle or drive on university business. To be approved for travel, employees must be at least 21 years old, have a valid Georgia driver's license, and a good driving record. Drug screening may be required for employees in sensitive positions, those who travel regularly, or those who operate a university vehicle. All employees are subject to reasonable suspicion drug screening.

Licensure Requirements:
If the position you are applying for necessitates that you hold a professional degree, license, or certification, then proof of such professional degree, license, or certification must be provided in addition to this application for Brenau University to consider your application for employment. Failure to provide proof of professional degree, license, or certification when applicable may result in rejection of an application.   

All positions will be filled pending budgetary review.