Administrative Assistant III - Corporate Finance/HR bei Live! Casino and Hotel Maryland
Live! Casino and Hotel Maryland · Hanover, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Hanover
Why We Need Your Talents:
The Finance/HR Department Administrative Assistant is responsible for providing full-service administrative support to the Executives for Finance and HR, Finance & HR Department and the others from the Executive Team.
Admin duties include: assisting with coordinating all office services; managing daily schedules, management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, and assisting with budget preparation/financial reports, taking meeting minutes, records control and special administrative and clerical projects.
Responsibilities:Where You'll Make an Impact:
- Perform general clerical and administrative office duties, such as recording accurate meeting minutes, ordering supplies, generating reports, and maintaining office cleanliness.
- Providing real-time scheduling support by booking appointments and preventing conflicts for Finance and HR Executive team.
- Set up and coordinate meetings, presentations, reservations and interviews which may include room set up of audio-visual equipment, conference lines and ordering refreshments.
- Coordinate heavy travel arrangements for Finance & HR Executive Team.
- Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow-up.
- Act as a focal point for vendors, suppliers and community organizations seeking to and currently doing business with the company.
- Screening department phones lines and routing to appropriate personnel.
- Responsible for reconciling credit card statements.
- Submit and reconcile expense reports.
- New vendor setup.
- New hire onboarding for Finance & HR.
- Assist with the responsibility of managing and efficient operation of executive office equipment including but not limited to phones, copiers, smartphones, and personal computers.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for the Finance & HR Department and the Executive Office.
- Team Member event planning to include organizing, planning, executing requested team member appreciation events.
Skills to Help You Succeed:
- Confidentiality and discretion
- Organizational
- Strong written and verbal communication
- Time Management
- Attention to detail
- Problem-solving
- Professionalism is shown in attitude, actions, and appearance
Must-Haves:
- Five (5) to Seven (7) years’ experience in a high-volume professional office environment.
- 2-year Associates degree in Office Administration or a High School Diploma with equivalent experience.
- Must be able to comply with all state gaming regulations, which may include obtaining a license.
Physical Requirements:
- Ability to:
- Analyze and interpret departmental needs and results.
- Solve complex problems.
- Maintain mental concentration for significant periods of time.
- Constantly view a computer screen for hours at times throughout workday.
- 75% sitting, 25% standing
- Use of stairs and elevators
Perks We Offer You
- Comprehensive group health benefits for full-time and part-time Team Members and their eligible dependents. Other benefits for full-time and part-time Team Members include:
- Free Basic Life Insurance
- Free Short Term & Long-Term Disability
- Generous retirement savings options
- Paid Time Off
- Tuition Reimbursement
- On-site Wellness center for Team Members and eligible dependents (Maryland Property only)
- Training and pathways for career growth
- Robust Rewards & Recognition Programs
- Annual Merit Based Pay Increases
- Discretionary Performance Bonuses
- Discretionary Service Bonuses
- Free parking
- Free food and discounted meals
- Live! Hotel, Food & Beverage, and Entertainment Discounts
Life at Live!
Individuals chosen to be part of the Live! Team can expect:
- To be part of an exciting experience unlike any other in the market.
- To be given the power and responsibility to put service and community first.
- To come together as a strong team, while valuing and celebrating our diversity.
- To be given the tools, resources, and opportunity to grow in their career.
- To work hard and have fun.
- Live is a 24 hour /7 days per week high energy casino with a culture committed to fairness, teamwork, and most importantly FUN.
- The casino is large and fast paced, requiring the ability and energy to move about it with a true sense of urgency!
- Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises.
- You will work in an environment where smoking is allowed.
