LOCATION: Newington, CT. This is an onsite role, not remote, not hybrid

WORK SCHEDULE: Monday-Friday, 8:30 am - 5:00 pm

SUMMARY

The Accounts Payable Administrator reports directly to the Accounting Manager. Accuracy and attention to detail is needed for processing vendor invoices for multiple companies as well as intercompany invoice transactions.  Follow-up with production personnel to validate receipt and to receive POs is a crucial activity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Accurately process a high volume of invoices
2. Perform 3-way match of PO, receiver and invoice.
3. Distribute bills for approval or obtain approved purchase order documentation.
4. Maintain use tax accrual file and exemptions certificates.
5. Close and reconcile accounts payable for assigned business unit(s) at month end.
6. Perform weekly payment runs including manual checks, as needed.  Includes coordinating all appropriate documentation.
7. Reconcile freight invoices.
8. Process 1099’s.
9. Perform supplementary analysis, as required.
10. Update written procedures.
11. Comply with company rules and regulations and maintain confidentiality of company-sensitive data.
12. Perform other related duties as assigned to achieve the goals and objectives of the department and company.
13. Identify improvements to AP processing

EDUCATION/EXPERIENCE

• 2+ years of Accounts Payable experience preferred
• Two-year college degree preferred
• Manufacturing industry experience preferred but not required

COMPETENCIES

• Excellent verbal communication skills.
• Data entry
• Accounts Payable systems
• Proficient with Excel