- Junior
- Optionales Büro in Pleasanton
Position Overview:
We are seeking a detail-oriented and organized Supply Chain Coordinator to support the purchasing and logistics functions of our business. This role is responsible for maintaining purchase order records, tracking open orders, coordinating with vendors and factories, and ensuring shipment documentation is collected and filed accurately. The ideal candidate is highly organized, proactive in following up with suppliers, and comfortable managing spreadsheets and digital filing systems.
Key Responsibilities:
- Maintain and update the Open Order Log with new shipments daily.
- Process and confirm purchase orders (POs) with customers and factories as needed.
- Enter POs into the PO log on a weekly basis or as needed to ensure accuracy.
- Monitor and follow up on past due POs with factories and vendors 1–2 times per week.
- Communicate with suppliers to follow up on open purchase orders and resolve delays.
- Collect and organize shipment documentation, including invoices, certificates of compliance (COCs), and other required paperwork.
- Ensure all POs are correctly filed in the appropriate folders (digital or physical).
- Keep all relevant spreadsheets and logsup to date, including:
- Vendor Purchase Orders
- Open Order Log (OOL)
- Purchase Request (PR) Logs
- Upcoming Shipment Schedules
- Provide assistance with shipment coordination as needed.
Qualifications:
- Strong attention to detail and organizational skills
- Proficiency with Excel/Google Sheets and document management
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and follow up consistently
- Experience in supply chain, logistics, or purchasing (preferred but not required)
